Landscape Operations Administrator

ON TOP OF THE WORLD COMMUNITIES LLC•Ocala, FL

6d•Onsite

About The Position

The Landscape Operations Administrator is responsible for various duties throughout the landscape development life cycle. This position is a liaison between the Horticulturist/Landscape Architect and the appropriate agencies for Colen Built Development, LLC and its related entities. Furthermore, this position will focus on bridging the gap between field operations and management staff.

Requirements

High School Diploma or equivalent required
Minimum of two years’ experience in Landscaping and Irrigation operations or related industry required
Strong customer service experience required
Must be able to read, write, and understand English with strong written and verbal communication skills
Ability to plan, coordinate, oversee projects and personnel
Attention to detail and ability to multi-task is required
Proficient in Microsoft Office required
Ability to communicate effectively and follow oral and written instructions
Ability to work well either alone and/or as part of a team
Ability to use critical thinking, conflict resolution, and negotiation skills effectively

Nice To Haves

Green Industries Best Management Practices preferred
Bilingual (Spanish) preferred
Experience in Bluebeam and Dropbox is preferred, or willingness to learn the program is required
Desire for continued education
Strong interpersonal skills
Honesty and integrity
Team builder and team player
Self-motivated
Strong work ethic

Responsibilities

Maintains consistent daily communication with the Horticulturist/Landscape Architect concerning landscape installation and maintenance clerical needs
Ensure landscape and irrigation designs adhere to current BLCCDD and other applicable governing agency regulations
Provides oversight during landscape and irrigation project installations
Performs routine community drive throughs to evaluate overall landscape appearance
Monitors budgets, keeping them up to date and tracking expenses accordingly for year-to-date fiscal responsibility
Schedules and coordinates meetings for the Horticulturist/Landscape Architect
Provides scheduling oversight for the Land Development team
Assists the Horticulturist/Landscape Architect with plan reviews
Acts as the main point of contact for contractors
Oversees the landscape and irrigation project close out process
Assists in generating contract documents for landscape installation and maintenance
Approves monthly invoicing from subcontractors for maintenance contracts
Files paperwork/correspondence for the department as necessary
Performs all duties in adherence to Company standards
Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices
Maintains a positive and professional demeanor toward all residents, visitors, contractors and co-workers
Performs other duties as assigned