Land Services Coordinator

DCCM•Houston, TX

10d•Hybrid

About The Position

DCCM is seeking a Land Services Coordinator to provide advanced support to its Construction Management and Land Services departments and help ensure the smooth execution of land-related activities and project workflows. The position coordinates work from project design through construction substantial completion, supporting teams and external partners as projects move forward. The role calls for an organized, detail-focused professional with strong communication skills, sound judgment, initiative, and the ability to manage complex tasks as priorities evolve. The coordinator will manage and coordinate documents, support compliance efforts, monitor project workflows, improve processes, and serve as a resource to internal teams and external partners. The position also provides administrative and operational support, maintains records and data, assists with scheduling and communications, and may guide junior administrative staff.

Requirements

At least 3 years of experience in land services, real estate support, project coordination, or a related administrative role.
Advanced proficiency in Microsoft Office Suite and experience with digital document management and database systems.
Strong organizational, multitasking, and time-management abilities, with close attention to detail.
Excellent written and verbal communication skills.
Ability to manage shifting priorities, meet deadlines, and support multiple teams simultaneously.
Ability to work independently and collaborate effectively with cross-functional groups.
Strong problem-solving skills and ability to identify and implement process improvements.
Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.

Nice To Haves

Associate or bachelor’s degree in Business Administration, Real Estate, or a related field; equivalent experience will be considered.
Strong understanding of land acquisition, leasing, right-of-way, and regulatory processes.

Responsibilities

Serve as a professional and knowledgeable point of contact for internal staff, clients, and external stakeholders.
Provide advanced administrative and operational support to the Land Services and Construction Management teams.
Organize, maintain, and ensure the accuracy and accessibility of digital and physical filing systems in accordance with company standards.
Review, prepare, and coordinate land-related documents, contracts, easements, agreements, and project records.
Monitor project timelines, deliverables, and task progress; help ensure deadlines are met and communicate status updates.
Draft, edit, and format proposals, letters, reports, presentations, and project correspondence.
Manage incoming calls, emails, and documentation, ensuring prompt and professional responses.
Coordinate meetings, conference room setups, and project-related scheduling for cross-department efforts.
Input, track, and maintain data in spreadsheets, databases, and systems such as Vantagepoint.
Support compliance by ensuring documentation aligns with internal policies and relevant legal or regulatory requirements.
Help improve processes, templates, and organizational systems to increase departmental efficiency.
Mentor or provide guidance to junior administrative staff as needed.
Provide front desk coverage during the receptionist’s breaks, lunch periods, and absences as needed.
Perform special projects, research, and other tasks supporting land services operations and leadership.