Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Temporary

Sonoma State University•Sonoma, CA

About The Position

Under the direction of the Director, TRiO Lake–Mendocino Programs and/or the Regional Project Director and Assistant Director, the Lake & Mendocino County TRiO Programs Administrative Coordinator provides a variety of administrative, fiscal, and compliance support for assigned TRiO programs to ensure efficient, student-centered regional operations. The incumbent processes and reconciles budgets, purchases, and travel; maintains participant data in the student database system; prepares reports for audits and Annual Performance Reports (APRs); and ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies. Working closely with the Associate Director of Business Operations and in collaboration with other support staff, the incumbent helps maintain fiscal integrity, supports program events, and provides lead work direction, training, and guidance to other support staff. In addition, this position provides back up to other staff in the department as needed. Work assignments require professional interaction at the highest levels within and outside the university. Duties take place mostly in an office setting and off site at target high schools throughout Mendocino and Lake Counties.

Requirements

High school degree or technical/vocational program
Minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs
Thorough knowledge of standard office systems
Ability to use a broad range of standard office technology to support duties of the position
Ability to organize and track multiple projects
Meet deadlines
Communicate clearly and effectively in a fast-paced, student-focused environment
Maintain accurate financial and student-data records in compliance with institutional and federal requirements
Strong interpersonal skills and the ability to work collaboratively within a diverse team environment
Demonstrate sensitivity to the needs and characteristics of low-income and potential first-generation college students
Successful completion of a live scan fingerprinting for Sonoma State University, including a live scan fingerprinting at the assigned school site location and TB test
Must reside in the State of California

Nice To Haves

Bachelor’s degree
Experience working with TRiO programs, federally funded grants, or educational-equity initiatives
Knowledge of TRiO federal guidelines and university sponsored-programs policies
Experience reconciling budgets and preparing documentation for audits or performance reports
Familiarity with the purpose and administrative operations of TRiO Programs
Proficiency with Microsoft Office, Google Workspace, and Blumen or similar student database systems
Knowledge of PeopleSoft
Bilingual Spanish/English

Responsibilities

Processes and reconciles budgets, purchases, and travel
Maintains participant data in the student database system
Prepares reports for audits and Annual Performance Reports (APRs)
Ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies
Helps maintain fiscal integrity
Supports program events
Provides lead work direction, training, and guidance to other support staff
Provides back up to other staff in the department as needed

Benefits

Medical
Dental
Vision
Life and disability insurances
Retirement (CalPERS)
Tuition waiver
Vacation and sick leave
15 paid holidays are offered each year
Personal Holiday that may be taken any time during the year
Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer