Labour Relations Assistant- Litigation

Ontario Nurses' Association•Toronto, ON

5d•Onsite

About The Position

The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union, representing 68,000 nurses and health-care professionals. ONA is seeking to hire a Labour Relations Assistant for the Litigation Team in the Toronto Office. This role will provide administrative and clerical support to litigators for a labour practice involving labour arbitration, labour board, human rights tribunal, and other legal proceedings. The successful candidate will handle legal and administrative tasks, manage files, process grievances to arbitration, manage schedules and calendars, manage document databases, assist in preparing pleadings and legal documents, and provide other support to litigators. The ideal candidate will demonstrate expertise, judgment, and independence to provide advanced-level administrative support with a professional and service-focused approach, a high attention to detail, and initiative.

Requirements

Post-secondary certificate and/or diploma in Business Administration, Legal Administration or a related field.
Three (3) to five (5) years of relevant experience as a legal secretary and/or legal assistant in labour and employment law or a related litigation practice (or equivalent combination of education/experience satisfactory to ONA).
File and records management experience.
Knowledge of or capacity to learn legal terminology as well as arbitration and labour board procedures.
Advanced knowledge of Microsoft Office (including Word, Excel and PowerPoint).
Self-motivated, self-starter, and independent thinker.
Detail oriented and organized with a high level of accuracy.
Dedicated work ethic and demonstrated team player who can work effectively as part of a team.
Excellent interpersonal, verbal and written communication skills.
The ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment.
The ability to work professionally with people both outside the organization and within various levels of the organization.

Nice To Haves

Ability to speak French is an asset.

Responsibilities

Assist the litigator by organizing and supporting their labour practice involving labour arbitration, labour board, human rights and/or other types of legal proceedings.
Responsible for file management including organizing documents, record management (electronic and hard copy), and document database management.
Responsible for performing administrative tasks, implementing applicable work processes, tracking deadlines in regards to processing of grievances to arbitration, and supporting ongoing litigation.
Develop a file tracking system in coordination with the litigator to monitor the progress of cases.
Calendar management for the litigator including booking prep meetings and hearing dates.
Develop relationships and deal regularly with internal and external stakeholders including local and bargaining unit leaders, members, arbitrators, employer counsel, and their assistants.
Receive inquiries by telephone and in person and direct callers to the appropriate team member.
Prepare correspondence, books of documents, books of authorities or other legal documents for hearings.
Help prepare, compile, serve and file various applications and responses for proceedings before various administrative tribunals.
Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.
Photocopy and scan documents and correspondence.
Convert documents from various versions to Word and/or onto templates provided.
Produce and proofread materials/documents for Litigators.