Labor Relations/Equal Opportunity Assistant

Ferris State University•Big Rapids, MI

2d•Onsite

About The Position

The Labor Relations/Equal Opportunity Assistant provides secretarial and general office support to Labor Relations and Equal Opportunity. The position supports office operations, maintains systems and databases, handles correspondence and inquiries, and assists with labor relations, compliance, reporting, presentations, and training activities. It reports directly to the General Counsel and carries out responsibilities in accordance with university policies and applicable laws, while maintaining confidentiality under university policies and state or federal laws. The role also supports a respectful and inclusive university environment and university student enrollment and retention initiatives. Other duties may be assigned within the position classification area. This is a continuing, full-time, 12-month staff position at the Big Rapids Main Campus.

Requirements

Associate’s degree or an equivalent combination of related work experience.
Two years of full-time secretarial work experience.
Demonstrated experience operating word processing, spreadsheet, database, or presentation programs.
Communicate effectively both orally and in writing.
Demonstrate initiative and sound judgment in developing systems for assigned areas.
Independently develop and maintain spreadsheets and databases.
Prepare quality presentations using software programs.
Operate specialized equipment such as computers, typewriters, and photocopiers.
Plan, organize, and make sound independent judgments and decisions.
Prioritize and work on multiple projects simultaneously.
Respond appropriately, efficiently, and positively to direction from supervisors and others.
Successfully interact with a diverse group of staff, students, and visitors in a variety of situations.
Use proper grammar, spelling, punctuation, and information arrangement when preparing correspondence and documents.
Work cooperatively in a fast-paced, demanding atmosphere.
Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.
Be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future.

Nice To Haves

Associate’s degree in business, legal studies, or human resources.
Experience beyond the stated minimum.
Work experience in legal, human resources, labor relations, or equal opportunity.
Proficiency with Microsoft Office Suite.

Responsibilities

Provide office support, including maintaining appointment calendars; handling incoming and outgoing correspondence; tracking deadlines; assembling response materials; answering routine correspondence; drafting non-routine correspondence for review; arranging meetings and travel; receiving visitors; answering telephones; responding to routine inquiries; and typing correspondence, agreements, and other documents.
Create and maintain databases supporting assigned functions.
Maintain systems necessary for assigned areas of responsibility.
Screen inquiries from internal and external sources and respond as appropriate.
Conduct labor market surveys and related activities.
Assist with collective bargaining negotiations and maintenance of agreements.
Conduct compliance audits of hiring and search processes and analyze data for federal and state reporting requirements, consistent with the institution’s commitment to diversity and non-discrimination.
Prepare PowerPoint presentations and training materials for special events and training sessions.
Carry out responsibilities in accordance with university policies and applicable laws.
Maintain confidential information pursuant to university policies and applicable state or federal laws.
Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences.
Support, promote, and develop university student enrollment and retention initiatives.
Perform other duties assigned within the position classification area.