Labeling Coordinator

Chicago Botanic Garden • Glencoe, IL

1d

About The Position

The Labeling Coordinator is a year-round, full-time, non-exempt position in the Living Plant Documentation department at the Chicago Botanic Garden, reporting to the Manager, Plant Documentation. The role maintains plant display labels and accession tags throughout the Garden, including public and natural areas, breeding plots, and ornamental plant evaluation trials. It supports accurate plant records and nomenclature in the BRAHMS collections database and works with staff from Horticulture, Development, Communications, Science, Education, and senior management. The position may occasionally present to internal and external audiences and supervises volunteers and interns.

This position combines office and outdoor work and requires attention to accuracy, timely delivery of labels, collaboration across departments, and the ability to work outdoors in all weather conditions. The role also assists with collections inventories, vendor coordination, purchasing supplies, labeling budgets, and training staff, seasonal employees, interns, and volunteers.

Requirements

• Associate degree in Horticulture, Ornamental Horticulture, Floriculture, Agriculture with a horticulture emphasis, or a closely related field; an equivalent combination of education, training, and relevant experience will be considered.
• At least one year of relevant experience in horticulture, plant collections, plant documentation, or a related field.
• Demonstrated analytical, organizational, and problem-solving skills; excellent attention to detail; and the ability to maintain accurate records, prioritize work, and meet deadlines.
• Strong interpersonal and communication skills, with the ability to collaborate across departments and manage competing priorities.
• Proficiency in Microsoft Office applications and ability to learn and use specialized databases and software.
• Valid driver's license with a good driving record.
• Ability to work outdoors in all weather conditions.
• Ability to lift, push, or pull items weighing less than 30 pounds.

Nice To Haves

• Experience working in a botanic garden, arboretum, nursery, or other horticultural or plant collections setting.
• Working knowledge of scientific plant names, plant identification, and botanical nomenclature principles.
• Experience with Adobe InDesign or similar design software.
• Familiarity with BRAHMS or other plant collections management software.

Responsibilities

• Maintain display labels and accession tags in public display areas, natural areas, plant breeding areas, and ornamental plant evaluation trials.
• Assist the Plant Recorder with verifying and updating nomenclature records in BRAHMS to reflect current taxonomic treatments, and update labels and accession tags accordingly.
• Update plant records in BRAHMS to fulfill label requirements and requests.
• Assist Living Plant Documentation, Curatorial, and Horticulture teams with collections inventories.
• Collaborate with other departments and develop labeling techniques for special projects or events.
• Communicate with vendors about label needs, purchase supplies, and coordinate with the Plant Documentation Manager on the labeling budget.
• Orient new staff to Plant Documentation activities and processes, including training in labeling techniques and equipment.
• Assist with training and management of interns, seasonal employees, and volunteers.
• Present on matters related to the role to internal and external audiences.
• Perform other duties as assigned.

Benefits

• Year-round full-time employees are eligible for benefits; specific benefits are not listed in the posting.
• Compensation opportunities may include referral bonuses, shift differentials, Thank You Pay, promotions, and periodic pay increases based on the Garden's overall performance and financial budgets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree