Lab Spatial Data Coordinator

JLL•Mountain View, CA

1d•$79,000 - $103,990•Onsite

About The Position

Responsible for Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs), to help with meeting the compliance, space governance and space planning initiatives, quality control of space usage. Translate and capture this info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations. During their site audits, the Lab DC gathers data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope) and support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates. Lab DCs create post-audit documents for all Labs and other Customized Business Support spaces as required within the client portfolio. Lab DCs perform floor walks of buildings to confirm existing Space use, when required. Job Description Capturing the data such as - equipment details, space plans, furniture, finishes, photographs including for Engineering team reference and storage in the labs Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks Establish and maintain relationships with Lab OP’s to understand priority of Site audits Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members on all activities Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits Manage Lab access with the Security team to complete the Lab audits in time as required Provide updates to ensure data accuracy for space, occupancy and allocation for all labs Log all activities in trackers and other reporting tools as specified Collaborate in the assessment of lab infrastructure Understanding and capturing Infrastructure, and equipment knowledge and skills required Holds responsibility to ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis

Requirements

At least 4-5 years of experience in the design field or other auditing technical environments- such as Data centers, Hospitals, pharmaceutical and other FFE heavy environments.
Familiarity with the construction industry terminology and process preferred.
Minimum Bachelor's Degree in architecture, interior design or related discipline from an accredited institution or comparable work experience
Experience with Google Workspace (desirable), AutoCAD, PlanGrid, CAFM, occupancy planning software, and space data management solutions
Strong organization with proven leadership and interpersonal skills
Ability to perform duties under deadline pressure in a fast-paced, high volume environment
Detail oriented and thorough with the ability to prioritize between important and most important tasks
Proven record of providing excellent internal and external customer service proactively
Excellent oral and written communication skills, including presentation skills
Proven track record of working independently and also as a part of the team
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience within a corporate lab environment preferred (bonus points if at a tech company with lab space)
Experience working on large-scale campus and portfolio-wide planning projects preferred

Responsibilities

Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs)
Translate and capture info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations
Gather data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope)
Support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates
Create post-audit documents for all Labs and other Customized Business Support spaces
Perform floor walks of buildings to confirm existing Space use
Capture data such as - equipment details, space plans, furniture, finishes, photographs
Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks
Establish and maintain relationships with Lab OP’s to understand priority of Site audits
Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members
Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits
Manage Lab access with the Security team to complete the Lab audits in time
Provide updates to ensure data accuracy for space, occupancy and allocation for all labs
Log all activities in trackers and other reporting tools
Collaborate in the assessment of lab infrastructure
Understand and capture Infrastructure, and equipment knowledge and skills
Ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis