Lab Planner

JLL • Mountain View, CA

12d • Onsite

About The Position

The Lab Planner plans and designs laboratory facilities to support the safe, efficient, and effective use of space and resources. The role combines occupancy planning—including long-term supply and demand planning and scenario development—with the technical planning needed for critical laboratory environments. The planner coordinates with lab managers and users, Real Estate Workplace Services (REWS), and vendors to develop supply-and-demand scenarios and prepare planning collateral, test fits, and engineering assessments for hand-off to Project Management (construction) or MAC/Move teams as needed.

The position supports portfolio migration strategies and lab initiatives or re-stacks for one or more Product Areas. It develops layout options and planning proposals, coordinates infrastructure feasibility assessments with Labs Engineering, maintains planning standards and project records, and collaborates with internal and external partners. The role is on-site in Mountain View, California. A bachelor's degree and 5–10 years of related experience are required. JLL states that visa sponsorship is not provided and candidates must be authorized to work in the United States without sponsorship.

Requirements

• Bachelor's degree required.
• 5–10 years of related work experience in interior design, architecture, lab and/or space strategy, master planning, facilities management, or project management.
• Proficiency in lab space planning, programming, and occupancy strategy.
• Expert-level proficiency in AutoCAD, CAFM systems, and space data management solutions.
• Proficiency with Google Workspace or Microsoft Office Suite and project scheduling software such as MS Project or Smartsheet.
• Intermediate spreadsheet skills, including formulas, data tracking, and pivot tables, and experience using analytics to create and compare space solutions.
• Understanding of Mechanical, Electrical, and Plumbing (MEP) systems and laboratory testing or critical environments is described as a plus.
• Excellent interpersonal, oral, and written communication skills and ability to collaborate with varied stakeholders.
• Organized, client-focused, accountable, able to work independently or as part of a team in a fast-paced environment, and able to pivot quickly on project deliverables.
• Proven record of providing excellent customer service.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Preferred degree majors include Interior Design, Architecture, or related fields.
• BIM experience.
• Understanding of Mechanical, Electrical, and Plumbing (MEP) systems and laboratory testing or critical environments.

Responsibilities

• Support development of portfolio migration strategies and manage lab initiatives and re-stacks for one or more Product Areas.
• Analyze data to identify trends in lab space allocation and usage and opportunities for optimization.
• Create and deliver lab planning proposals outlining options, potential outcomes, benefits, and risks.
• Develop space layout options for critical lab environments, including scenario/block plans, test fits, and adjacency considerations for client approval.
• Collaborate with the Labs Engineering team to assess power and HVAC capacity, confirm technical feasibility for new labs and relocations, and align infrastructure capabilities with project requirements.
• Create space and occupancy planning collateral.
• Ensure space planning activities comply with local building codes, fire safety regulations, and accessibility standards.
• Develop, maintain, and promote consistent use of planning standards, processes, and templates.
• Create and maintain project-specific lab binders and trackers for lab initiatives.
• Conduct meetings, take minutes, and track assigned deliverables.
• Ensure space planning activities meet KPIs and client satisfaction targets.
• Provide timely updates to the lab infrastructure database and Adaptive Work records.
• Collaborate with internal and external vendor partners, including Occupancy Planning, MAC/Moves, Delivery, IFM, and Project Managers, as required.
• Prepare planning collateral, test fits, and engineering assessments for hand-off to Project Management (construction) or MAC/Move teams, as required.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package focused on mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level