About The Position
We are hiring Administrative and Executive Assistants to support senior executives, C-Suite offices, and business divisions at a global technology leader. This role involves managing complex calendars, meetings, travel, and expense processes in a fast-paced environment. Responsibilities include handling correspondence, reporting, documentation, and event coordination with strict confidentiality. The position also supports general affairs and office operations such as supplies, facilities, vendor coordination, and company-sponsored programs. Korean/English bilingual communication is highly preferred for liaison with executives and global headquarters.
Requirements
- Bachelor's degree preferred; Associate degree or equivalent work experience accepted.
- 2+ years of corporate administrative experience for Administrative Assistant level; 5–10 years including direct executive support for Executive Assistant level.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong verbal and written communication, multi-tasking, customer service, and interpersonal skills.
- Ability to work independently, manage time effectively, and keep information organized and confidential; professional demeanor at all times.
- Strong attention to detail and follow-up skills.
- Ability to build relationships across teams and with other administrative professionals in an inclusive manner.
- Can-do attitude and flexibility to handle ad-hoc duties as they arise.
- Korean/English bilingual (speak, read, write) highly preferred.
Nice To Haves
- event planning and budgeting experience a plus
- local candidates preferred
Responsibilities
- Manage an extremely active calendar of appointments; prioritize meeting requests and proactively handle conflicts or scheduling changes.
- Plan, arrange, and coordinate domestic and international travel, accommodations, itineraries, and meeting logistics (location, A/V, meals).
- Prepare and submit travel and expense reports in a timely manner and ensure accuracy of expense allocations.
- Screen communications, read and analyze incoming memos and reports, and plan their distribution; draft responses to correspondence.
- Prepare agendas, meeting materials, presentations, and minutes for leadership, committee, and board meetings.
- Serve as liaison between the executive office and internal/external stakeholders at all levels, including customers and global headquarters.
- Handle highly confidential and sensitive materials with professionalism and discretion.
- Perform general office duties: ordering supplies, maintaining records management systems, filing and retrieving corporate documents, basic bookkeeping.
- Prepare invoices, reports, memos, letters, and other documents; open, sort, and distribute incoming correspondence.
- Assist with staff onboarding/offboarding including equipment setup, system access, seating charts, and org chart updates.
- Triage basic hardware, software, and phone issues and coordinate IT requests.
- Plan and execute company events, including scheduling, catering, budgeting, set-up, and break-down.
- Review service plans and support projects; document progress, discussions, and action items; produce reports and PowerPoint presentations.
- Coordinate team member services such as travel programs, expatriate assistance, vending/food services, janitorial services, and administrative supplies.
- Negotiate with vendors and service contractors; support departmental budgeting and company-sponsored programs and policies.
- Support internal communications including newsletters and company announcements.
Benefits
- Medical Insurance (Health, Dental & Vision)
- 401(k)
- H1B/Green Card Sponsorship for qualified employee
- Hands-on experience at global industry-leading company
- Opportunities for career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
