Holland, MI

BTI Solutions•Holland, MI

2d•Onsite

About The Position

An Administrative Specialist/Safety Affair Specialist performs assist-level office support duties and provides specialized program support for an administrative department, or program. Administrative Specialist/Safety Affair Specialist performs a wide range of administrative and personal assistant duties, including conducting research, data analysis, preparing statistical reports, spreadsheets, and preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.

Requirements

Associate’s or Bachelor’s degree in Business Administration, Information Systems, Accounting, Finance, or a related field
1–3 years of experience in an administrative, office support, or coordinator role (entry-level candidates welcome)
Strong proficiency in Microsoft Office (Word, PowerPoint, Excel); MS Office certification a plus
Experience using business email platforms such as Microsoft Outlook
Familiarity with standard office equipment including multi-line phone systems, copiers, scanners, and fax machines
Ability to manage multiple tasks and requests from various individuals and departments simultaneously
Comfortable working in a fast-paced office environment and adapting to changing priorities
Strong written and verbal communication skills, with the ability to manage email and phone communications professionally
Highly organized with the ability to create and maintain efficient filing and administrative systems
Fluent in both Korean and English (required)
Be an analytical thinker/Problem Solver/Decision Maker.
Have excellent time management/Resource management.
Organized planner/Attention to detail.
Results-oriented/Takes initiative.
Development of others/Teamwork.
Innovative/Creative.
Build Relationships/Client Focused/Service Minded.
Self-motivated, responsible in work.
Positive mindset and active personality.
Great interpersonal skills/Communicator.
Must speak and communicate effectively in both Korean and English

Nice To Haves

MS Office certification a plus

Responsibilities

Provide general administrative support including scheduling, correspondence, document preparation, and office supply management.
Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate.
Compose and prepare professional communications such as memoranda, forms, reports, newsletters, and promotional materials using word processing and spreadsheet tools.
Support human resource and payroll functions, including leave tracking, appointment paperwork, and acting as a backup for payroll preparation or certification.
Arrange and coordinate staff travel and handle travel reimbursement processes.
Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations.
Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends.
Maintain maintenance-related documents such as daily reports and equipment check sheets.
Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared.
Perform other administrative duties as needed to support the unit’s operational goals.