(Casual Hire) KoEC Operations Coordinator

University of Hawaii•Ko Education Center - Honokaa, HI

23h•Onsite

About The Position

The KoEC Operations Coordinator provides and manages day-to-day administrative support for the Ko Education Center (KoEC) and serves as its building coordinator. The role oversees facilities management, budgets, policy compliance, personnel support, auxiliary services, and maintenance. It also supports the Hawaii Community College Administration in developing and implementing programs serving students and the North Hawaii community. The Coordinator is responsible for educational technology operations, including general-use and multimedia classrooms, and serves as KoEC’s primary contact for technology support. The position works with the Hawaii CC IT department on technology policies and procedures and provides ongoing technology safety and security training and communication. The role also supports classes, meetings, presentations, special events, and projects; coordinates community engagement events; and participates in outreach, marketing, and College activities. This is a temporary, part-time Casual Hire appointment. Duties may require work outside normally scheduled hours, including nights, weekends, and holidays. The appointment is paid at $32.54 per hour.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Engineering, or a related field, and three years of progressively responsible professional experience in management support with familiarity in fiscal administration, procurement, budgeting, or operations management; or an equivalent combination of education and professional work experience.
Considerable working knowledge of business administration principles, practices, and techniques, including pertinent standard and evolving concepts, principles, and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, theories, and systems associated with business administration.
Ability to resolve a wide range of complex problems using creative reasoning and logic to identify causes and develop effective, innovative, and timely resolutions.
Ability to interpret and present information and ideas clearly and accurately in writing and verbally, and to prepare reports and other materials.
Ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Ability to operate a personal computer and use word-processing and spreadsheet software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Nice To Haves

Experience in higher education facilities, auxiliary, operations, technology, or maintenance services.
Experience with the Kuali Financial System.
Fiscal or budgetary planning experience in an institution of higher education.
Experience planning and coordinating logistics, including event planning, communications, and project management.
Experience in procurement.
Experience developing policies or procedures.
Demonstrated commitment to or experience supporting student success.

Responsibilities

Provide and manage day-to-day administrative support for the Ko Education Center (KoEC).
Serve as the KoEC building coordinator and oversee day-to-day facilities management, including work orders and building renovations.
Assist Hawaii Community College Administration with developing, supporting, and implementing programs serving North Hawaii students and the community.
Monitor and manage KoEC budgets to ensure funds are maintained and expended appropriately.
Ensure compliance with policies and procedures.
Support personnel transactions, including recruitment, onboarding, and evaluation.
Supervise and train personnel, including Civil Service employees and Student Assistants.
Identify, analyze, and resolve facilities and operations problems, including supply, equipment, and staffing needs.
Oversee auxiliary services and facilities maintenance, including compiling current and historical compliance information for required reports.
Keep Hawaii CC Administration informed of concerns related to KoEC operations or facilities.
Prepare reports on equipment usage and other media-related services.
Maintain and operate educational technology, including general-use and multimedia classrooms.
Work with the Hawaii CC IT department to develop, implement, and evaluate technology-related policies and procedures at KoEC.
Serve as the Center’s primary point of contact for technology support.
Provide ongoing training and communication on technology safety and security.
Provide or coordinate support for classes, meetings, presentations, special events, and projects.
Oversee coordination of community engagement events, including planning committees, logistics, and communication.
Participate in outreach, engagement, and marketing activities.
Participate in College activities.
Perform other duties as assigned.