25-26 K4-2 Lower Elementary Bilingual Secretary

St. Augustine Preparatory Academy • Milwaukee, WI

1d • Onsite

About The Position

The Lower Elementary Secretary serves as a vital member of the school community, providing daily administrative and organizational support to ensure a smooth and welcoming environment for students, staff, and families. This role involves close collaboration with teachers and the Dean of Students to manage and monitor daily attendance, ensuring accurate records and timely follow-up. Strong communication skills are essential for responding promptly and professionally to parent and family inquiries, fostering positive home-school relationships. The secretary also assists with daily operations, including student arrival and dismissal duties, to ensure safety and efficient routines. Additionally, the position supports the Lower Elementary team by organizing materials, ordering supplies, and maintaining an orderly learning environment. The secretary may also create flyers and communication materials for school events, contributing to community engagement. Overall, this role is crucial for supporting both the instructional team and broader school operations with efficiency, care, and attention to detail.

Requirements

• A belief in the ability of every child and a commitment to ensure excellence for each student.
• High school diploma required.
• Active participation in a Christian church.
• Effective oral and written communication skills.
• Team player committed to the St. Augustine Preparatory mission and model.
• Demonstrate and possess the highest integrity, and be able to live the values, beliefs, and culture of St. Augustine Prep.

Nice To Haves

• Associate degree or secretarial training preferred.

Responsibilities

• Answer phones, route calls, and respond to inquiries promptly.
• Assist students visiting the office for attendance, behavior, medical, or other needs.
• Help respond to family or community concerns with professionalism and warmth.
• Assist in preparing and distributing electronic school communications, letters, and announcements.
• Assist in ordering supplies for the office and teachers lounge.
• Communicate effectively with staff, families and colleagues.
• Support with student arrival and dismissal duties.
• Support school administrators with office management and special projects (e.g., events, student orientations).
• Perform accurate data entry (including attendance) and maintain communication with staff and families.
• Maintain student records and ensure accurate data entry in school systems.
• Manage copying, filing, and document organization.
• Model professionalism and a high standard of customer service.
• Maintain confidentiality and handle sensitive information with discretion.
• Communicate proactively and consistently with students, families, and colleagues, providing frequent updates on announcements and school initiatives.
• Work collaboratively and supportively with colleagues, supervisors, students, parents/guardians, and community members, maintaining positive, solution-oriented relationships that foster a strong, inclusive environment for optimal learning.
• Continuously seek professional growth through building and department meetings/professional development, formal coursework, workshops, and seminars/in-services.
• Perform other related tasks as assigned, such as supervising students outside of class (hall duty, lunch duty).
• Serve with a flexible, open heart that recognizes no duty is outside the scope of your role.
• Be ready to roll up sleeves and help in any way needed.

Benefits

• Medical/dental/vision
• 401(k) with employer match
• Employer-sponsored disability coverage
• $2500/year for college courses or professional development for full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees