Juvenile Court Support Clerk Senior

Oakland County•Pontiac, MI

1d•$51,755 - $69,341•Hybrid

About The Position

The Juvenile Court Support Clerk Senior supports the legal process and court operations by reviewing, preparing, and processing complex legal documents; assisting attorneys, litigants, and the public with court procedures and forms; preparing case files and orders for hearings; and maintaining accurate official court records. The position may examine documents for conformity with legal requirements and, when authorized, sign documents on behalf of the Judge. It uses countywide and department-specific software to manage case information, process documents, and maintain records. The role may function as a leader over lower-level clerical employees, providing instruction, assistance, and review of clerical procedures. Depending on assignment, the position performs support functions in the juvenile intake office or juvenile file room. Intake office duties include leading and training support staff, clerking for referees, maintaining LEIN information, handling transfers, and supporting intake office operations. File room duties include leading and training clerical staff, conducting background checks, creating files, certifying records, processing subpoenas, and maintaining supplies and equipment. Work is performed in a typical office environment and requires the ability to communicate information accurately.

Requirements

High school diploma or a certificate of successful completion of the General Educational Development (GED) Test.
At least three years of full-time administrative or office work experience in a legal setting.
Ability to communicate information accurately.
For assignments involving leadership, ability to instruct, assist, and check the work of lower-level clerical employees.

Nice To Haves

Administrative or office work experience in a Circuit or Probate Court.
Considerable knowledge of laws, rules, procedures, and practices.
Considerable knowledge of legal records management and operations.
Considerable knowledge of modern office practices and procedures.
Considerable skill using a computer keyboard and software.
Considerable ability to perform legal clerical activities using personal computers.
Considerable ability to follow oral and written instructions.
Considerable ability to work successfully with attorneys and the public.
Considerable knowledge of and ability to use current word processing, spreadsheet, database, e-mail, and Internet software.
Reasonable tact in dealing with people.

Responsibilities

Review, prepare, and process complex legal documents for accuracy, completeness, and compliance with court procedures and applicable laws.
Assist attorneys, litigants, parents, adoption agencies, and members of the public with court processes, legal forms, adoption procedures, and procedural requirements.
Prepare case files, court documents, orders, petitions, notices, and other materials needed to schedule hearings and support judicial proceedings.
Examine files and legal documents for accuracy and conformity with legal requirements; when authorized, sign documents on behalf of the Judge.
Record signed orders and related documents in court systems to maintain accurate official records.
Check and sign orders prepared by court reporters or lower-level clerical personnel and, when authorized, sign for the Judge.
Prepare certified mail and notify parents and other parties of court proceedings.
Check recordings of court proceedings periodically to verify the accuracy of typed court orders.
Notify the Prosecuting Attorney of initial contested child abuse cases and notify agencies and counsel of Sex Offender registration requirements.
Monitor incarcerated parties in delinquency and child protective services proceedings, review prisoner information before hearings, and ensure case files and computer entries reflect changes in status and location.
Obtain contested court dates from referees and schedule initial contested hearings.
Prepare or update case summary sheets, petition screens, and official files; check files for completeness, accuracy, summonses, and proofs of service.
Prepare adoption petitions, final orders, adoption orders, investigation orders, and release orders, obtaining judicial approval when necessary.
Respond to adoption inquiries by telephone, in person, and in writing; provide information, forms, fee schedules, and certified copies as appropriate.
Record adoption statistics and prepare periodic compilations for the supervisor and the State of Michigan.
Prepare and electronically send fingerprint orders and update computer records for transmission to appropriate agencies.
Secure confidential case files and money received from filed petitions by locking files and security vaults daily.
Prepare copies of case materials, including summons summary sheets, police reports, record check sheets, complaints, and petitions.
Research advertising costs and place advertisements with newspapers when publication service is needed.
Maintain the bench warrant list and communicate with the Oakland County Sheriff's Office and Reimbursement Department to verify its accuracy; answer questions and assist the Reimbursement Department.
When assigned to Juvenile Intake, perform intake office support functions; lead, direct, and train support staff; clerk for referees; oversee LEIN data entry and maintain the LEIN list; answer inquiries; order supplies; prepare transfer orders and files; maintain transfer logs and office binder notes; assist with file destruction; and provide backup to the Intake Office Supervisor.
When assigned to the Juvenile File Room, perform file room support functions; lead and train clerical staff; answer inquiries; conduct background checks for various agencies and the public; assist with file creation; order supplies and maintain equipment; process certificates and certify records; and process subpoenas for Oakland County Prosecutor’s Office investigators.
Use current countywide and department-specific software to complete assignments.
Confer with judges and court staff as needed.