Juvenile Clerk

St. Johns County Clerk of the Circuit Court and County Comptroller•Lorain, OH

11d•Onsite

About The Position

The Juvenile Clerk provides clerical and customer service support for processing juvenile dependency and delinquency cases. The role supports the efficiency and effectiveness of court operations through clerical, customer service, and specialized duties. The position is in the Family Division and work is performed in an office. The clerk handles case intake and research, supports court proceedings, schedules hearings, prepares and issues legal documents, processes forms, responds to public inquiries, and conducts research for state agencies. The role requires applying relevant statutes, rules, orders, policies, and procedures while handling confidential or sensitive information accurately and professionally.

Requirements

High school diploma or GED, supplemented by one year of recent and relevant experience.
Ability to read, write, and perform mathematical calculations at a level commonly associated with completion of a high school diploma or equivalent.
Ability to meet the public and address their needs courteously, tactfully, and professionally, including in impromptu situations.
Effective oral and written communication skills and ability to follow complex oral and written instructions.
Ability to establish and maintain effective working relationships with coworkers, governmental agencies, attorneys, judges and their assistants, businesses, and the general public.
Ability to use a computer terminal to enter data quickly and accurately.
Knowledge of administrative and clerical procedures and systems, including word processing, file and records management, transcription, form design, office procedures, equipment, and terminology.
Ability to learn and understand specialized information, including Florida statutes, procedural rules, administrative orders, codes, policies, procedures, forms, and legal terms, and apply it accurately and efficiently.
Ability to work with confidential or sensitive data and comply with state and federal guidelines.
Ability to work amid frequent interruptions and attend to multiple detailed tasks while maintaining speed and accuracy.
Ability to work within time constraints and workload surges.
Ability to sit or stand at the front counter for extended periods while concentrating on repetitive or complex tasks.

Nice To Haves

Knowledge and competency commonly associated with an associate’s degree in a course of study related to the occupational field.
Three to five years of experience in a Clerk’s office environment.

Responsibilities

Intake new cases and research to identify existing or companion cases.
Attend court, take notes on cases on court dockets, set hearing dates as needed, prepare orders for the judge's review and signature, and maintain a list of court-appointed attorneys.
Research and gather information for cases on the court docket.
Schedule hearings and track dependency and delinquency court docket and trial lists.
Prepare, issue, and execute subpoenas, summonses, warrants, and orders.
Process documents and forms.
Answer telephone calls, greet visitors, provide information and assistance, and certify copies of records.
Conduct research for state agencies to provide accurate information related to juvenile cases.
Update forms and files based on changes in statutes, laws, and regulations.
Perform other duties as assigned.