Justice Court Clerk/Part-Time

Duchesne County•Duchesne, UT

About The Position

The Justice Court Clerk performs working-level administrative and complex clerical duties to support the functions and procedures of the Duchesne County Justice Court. The position works under the general supervision of the elected 8th District Justice Court Judge. The clerk also supervises Justice Court Deputy Clerks and performs additional in-court, case-record, financial, reporting, and scheduling duties under the judge’s close supervision. The role requires professional and efficient research and communication, attention to detail, and effective time management when assisting the Justice Court and conveying information to attorneys.

Responsibilities

Perform in-court duties, including taking and entering minutes, maintaining records of proceedings, opening and closing court, administering oaths, and handling court exhibits.
Maintain the cross-reference recovery system; open, sort, and process mail; receive and docket citations, complaints, notices of appeal, and other filings.
Prepare and distribute orders, judgments, notices, legal correspondence, affidavits, and other court documents, including documents prepared under the judge’s approval or instruction.
Provide customer service by answering calls, assisting the public with questions about processes and paperwork, explaining court procedures and schedules, and setting appointments.
Administer fines according to the Uniform Fine and Bail Schedule; receive payments, bail, and forfeitures; issue receipts; track payments; balance daily receipts; prepare daily deposits; and maintain and monitor trust accounts, including issuing necessary checks.
Process small-claims requests, maintain judgment files, prepare affidavits and orders, set hearings, collect fees, and initiate docketing.
Maintain court calendars for trials, arraignments, sentencing, hearings, and motions; coordinate scheduling with the judge, prosecutor, and attorneys; and arrange interpreters and video for in-custody hearings.
Review citations and abstracts; track defendants’ payment records, payment schedules, and failures to appear; and process applicable late notices, summonses, warrants, and orders to show cause.
Prepare and issue warrants and orders for the judge’s signature, enter warrants in the state system, and arrange transportation dates when arrests occur in other jurisdictions.
Enter case information, maintain tickler files, monitor payment due dates and probation deadlines, and input or retrieve criminal information for record-keeping requirements.
Prepare case-filing, disposition, and related reports; route documents and reports to government agencies, including BCI and DLD; and complete monthly reports for the County and AOC.
Communicate and coordinate with justice-system agencies and contacts, including police department warrant divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation, and county offices.
Research source documents and prepare or type reports, memoranda, forms, abstracts, appeals, and other court documents; transmit materials according to procedures and deadlines.
Supervise Justice Court Deputy Clerks.
Inform the judge of docket status and schedules; obtain and process potential juror lists according to court procedures as needed.
May serve as the Terminal Agency Coordinator (TAC).
Perform other duties as business needs necessitate.