Court Clerk - Justice of the Peace #2

Rockwall County, Texas•Rockwall, TX

20h•Onsite

About The Position

The Court Clerk assists the public and supports the Justice of the Peace #2 Office by processing criminal, civil, and traffic cases; maintaining court dockets and records; collecting fees; and providing clerical and courtroom support. The role serves customers in person and by telephone, processes citations and payments, enters case information, and helps prepare cases and courtrooms for hearings and trials. The clerk processes a range of criminal and civil matters, including citations, civil suits, evictions, small claims, debt claims, magistrations, emergency protective orders, inquests, mental commitments, interlock matters, and warrants. The position prepares dockets and hearing notices, handles warrant issuance and related notifications, maintains case records, processes deposits, and supports truancy proceedings. The clerk attends annual training to maintain knowledge of applicable rules and procedures and performs other duties as assigned. This position has no supervisory or budget responsibility. It is based in an office environment with little or no exposure to environmental conditions and minimal health and safety hazards; protective equipment is not required. Fine dexterity, hearing, talking, and vision are constantly required. Sitting, reaching, handling, pushing, and pulling are frequently required; standing, walking, lifting, carrying, kneeling, and bending are occasionally required. Employment is contingent on successfully completing a pre-employment drug screen and background investigation; additional background checks and fingerprinting may be required.

Requirements

High school diploma or equivalent experience.
Job-related experience.
Experience using a personal computer, Microsoft Word, and other office equipment.
Knowledge of legal and justice court processes and procedures.
Knowledge of the content and purpose of documents processed in court.
Ability to maintain clerical records and provide reports on those records.
Ability to provide tactful, courteous, and discreet customer service, including when dealing with disruptive customers.
Ability to use a computer for data entry and accounting purposes.
Basic knowledge of Microsoft Office products such as Excel, Word, and Outlook.
Ability to communicate effectively verbally and in writing.
Ability to make decisions in accordance with policies and procedures and interact effectively with staff and other departments.
Ability to operate a 10-key calculator.
Ability to obtain court certification.
Must successfully complete a pre-employment drug screen and background investigation; additional background checks and fingerprinting may be required.

Nice To Haves

Bilingual ability is preferred but not required.
Knowledge of Odyssey Enterprise Justice and JMS software.

Responsibilities

Provide clerical support and customer service in person and by telephone; create correspondence and forms, post weekly dockets, notarize documents, witness signatures, perform 10-key calculations, and file, copy, and fax documents.
Assist the public with navigating the website, clear court licensing holds, and communicate with the Judge regarding daily operations.
Prepare courtrooms for trials, organize cases for the District Attorney and Judge, enter dispositions, make copies, and assist attendees.
Process citations received from the Sheriff's Office, Department of Public Safety, constable, and occasionally game warden; process civil suits, evictions, small claims, debt claims, magistrations, emergency protective orders, inquests, mental commitments, interlock matters, and criminal and traffic warrants.
Maintain and store criminal and traffic case records and related paperwork, including receipts and open records requests.
Prepare cases and dockets for hearings, pretrial proceedings, attorney dockets, bond hearings, show-cause hearings, jury trials, and trials by court; set cases and summon defendants, attorneys, and bonding agencies.
Send notices for pretrial, bond, jury trial, trial by court, attorney docket, minor court, and show-cause hearings.
Process citation and civil suit payments by phone, electronically, and in person; enter citations, pleas, deferred applications, and emergency protective orders.
Issue warrants; generate reports of past-due and warrant-status cases for collections and the Texas Department of Public Safety Failure to Appear Program; send warrant notifications.
Intake, process, and track juvenile pre-trial diversion cases as required by law.
Prepare and print warrants; provide copies of warrants and citations to the Sheriff's Office; clear warrants after bond or payment and recall warrants from the Sheriff's Office when requested.
Notify victims, schools, police agencies, and the Texas Protective Order Registry regarding emergency protective orders.
Process bi-weekly deposits by balancing checks and money, preparing 10-key tapes and deposit slips for the Treasurer's Office, and picking up court-requested bond refund checks.
Act as truancy clerk by entering complaints, preparing citations for constable service to students and parents, notifying parties of court dates, preparing files, and assisting the Judge during hearings.
Attend annual training to maintain knowledge of rules and procedures.
Perform other duties as assigned.