Junior Staff Accountant
About The Position
The Junior Staff Accountant is an entry-level role intended to develop a well-rounded accounting professional through structured, hands-on exposure to the full accounting cycle. The role includes training in Accounts Payable, Accounts Receivable and cash application, billing support, and monthly close and reporting, with the goal of progressing toward independently managing a full close cycle as a Staff Accountant. The position begins with foundational AP and billing support and gradually adds AR follow-up and month- and year-end close tasks as proficiency is demonstrated. The position is fully onsite five days per week for the first six months to support AP/AR training and other assigned responsibilities. After that period, a transition to hybrid work may be discussed and negotiated based on individual performance, departmental needs, and staffing coverage. The role is based at the APSI Corporate Office in Irvine, California, and reports to the Director of Finance.
Requirements
- Bachelor’s degree in accounting, finance, or a related field.
- At least two years of experience in accounting or bookkeeping.
- Working knowledge of Microsoft Excel.
- Strong attention to detail and accuracy with numerical data.
- Ability to manage recurring daily, weekly, and monthly processing deadlines.
- Good written and verbal communication skills, including comfort following up with external clients and vendors.
- Ability to maintain confidentiality of financial information.
- Willingness to learn across multiple accounting functional areas.
Nice To Haves
- Experience with Deltek Vantage Point or similar ERP/accounting systems.
- Familiarity with Microsoft Power BI.
Responsibilities
- Monitor incoming mail and email for vendor invoices.
- Set up new vendors, including collecting W-9 forms and enrolling vendors in EFT/ACH.
- Route accounts payable invoices for approval and post subconsultant and 1099-vendor invoices.
- Enter and post vendor invoices with correct general ledger and job cost coding.
- Process payment runs on the standard cycle and post recurring ACH cash disbursements.
- Reconcile AMEX and Wells Fargo credit card statements; upload and post credit card transactions.
- Review PWP subconsultant amounts before payment.
- Reconcile accounts payable aging to the trial balance.
- Assist with annual 1099 filing.
- Prepare, route, and obtain signatures on contracts, change orders, and subconsultant agreements.
- Maintain executed contract files and the contract tracking log.
- Assist with project and phase billing-term setup in Vantage Point as proficiency develops.
- Assist with drafting and routing client invoices for project manager approval.
- Assist with posting and transmitting final invoices once approved.
- Support invoice uploads to client billing portals such as GSA and IPP under supervision.
- Assist with monthly JV billings and financials.
- Open and close timesheet periods.
- Post timesheets and expense reports.
- Amortize prepaid expenses on a monthly schedule.
- Assist with monthly bank reconciliation.
- Assist with preparing the AR Aging, AP Aging, Invoice Register, and project progress report.
- Review AR aging over 60 days and follow up directly with clients on outstanding balances.
- Support annual business insurance renewal and tax filing.
- Support annual government compliance reporting.
- Perform additional duties as assigned to accommodate evolving business needs and changes in processes or procedures.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
