Junior Project Coordinator

EPD Solutions•Irvine, CA

21d•Onsite

About The Position

Our mission is to create an environment where we can share our passion for expertise, planning, the growth of our people, and the development of partnerships that shape the communities we serve. Our 5 core values are to Act with Integrity, Prioritize People, Innovate as a Team, Respect Always, and having a Passion for Expertise. Our focus is on building relationships as we support each other and our clients through the complex regulatory and interdisciplinary processes required to thoughtfully and effectively complete projects. Our success depends on extensive team collaboration and successful communication. We cultivate a supportive team culture with generous health care and retirement packages. Role Summary The Junior Project Coordinator will provide in-office project support across EPD's project delivery departments by helping keep documentation, data, and core workflows accurate, organized, and moving. This role is built for someone with grit, strong follow-through, and a desire to grow in a professional services environment. Success in the role comes from reliability, attention to detail, and the ability to learn quickly while supporting the day-to-day execution that helps teams deliver for clients. Top Outcomes Accurate, Organized Project and Administrative Records: Maintain complete, current, and accessible files, logs, and records that support work across billable departments. Outcome: Teams can quickly find what they need, records stay current, and administrative gaps do not create unnecessary delays. Timely Data Entry That Keeps Work Moving: Complete data entry and routine system updates accurately and on time across assigned workflows. Outcome: Information is reliable, trackers stay up to date, and teams can make decisions using current data. Reliable Documentation Delivery: Prepare, route, distribute, and file documents in support of internal processes, project needs, and client-facing work. Outcome: The right documentation gets to the right people at the right time, reducing confusion and improving execution. Consistent Process Initiation and Follow-Through: Follow standard workflows, complete required administrative steps, and track routine follow-ups to closure. Outcome: Administrative processes begin on time, required steps are not missed, and teams have better visibility into status and next actions. Strong Administrative Quality Control: Review documents, records, and routine workflows for completeness, accuracy, and alignment with established department standards. Outcome: Errors, missing information, and process breakdowns are identified early, reducing rework and downstream disruption. Professional Internal Service and Responsiveness: Communicate clearly, respond promptly, and follow through consistently with internal teams and partners. Outcome: Teams trust that support requests will be handled professionally, updates will be clear, and commitments will be met. Growth in Capability and Ownership: Build working knowledge of EPD's systems, processes, and standards while steadily taking on more responsibility over time. Outcome: The role becomes increasingly valuable through stronger judgment, broader support capability, and greater ownership of recurring work.

Requirements

Strong attention to detail, organization, and time-management skills.
Ability to manage multiple tasks and follow through consistently.
Clear written and verbal communication skills.
Willingness to learn new systems, processes, and administrative workflows.
Demonstrated reliability, professionalism, and accountability.

Nice To Haves

Experience with Microsoft Office, Deltek, and/or Smartsheet is a plus.

Responsibilities

Deliver in-field submittals and other deliverables as needed to support projects.
Support internal departments with administrative work that helps projects, deliverables, and internal processes stay organized and on track.
Enter, update, and maintain internal data in trackers, systems, and internal records with accuracy and consistency.
Organize and maintain electronic and physical files so information is complete, current, and easy to access based on established naming conventions and folder structures.
Compile, route, distribute, and file documents that support internal workflows, project coordination, and client deliverables.
Audit records, forms, and documentation for completeness, accuracy, and alignment with established procedures.
Identify missing information, inconsistencies, and overdue items, and escalate issues early when follow-up is needed.
Support recurring administrative needs such as preparing meeting materials, status updates, document preparation, and internal coordination.
Assist with document delivery, printing, formatting, and other logistical support that helps teams execute efficiently.
Communicate clearly with team members regarding task status, missing items, and next steps.
Adapt to shifting priorities and provide support where administrative needs are greatest.
Demonstrate professionalism, accountability, and follow-through in all assigned work.
Some driving to locations in Los Angeles County, Orange County, Riverside County, San Bernardino County and San Diego County may be required.