Junior Project Coordinator

Black & McDonald Limited

1d•Hybrid

About The Position

Black & McDonald’s Southwest Ontario Service team is growing! We are seeking a motivated, collaborative and detail-oriented individual to join our growing team. This role offers an excellent opportunity for an early-career professional to contribute, and grow, as part of a hard-working, enthusiastic and innovative team supporting service projects and operations across commercial, institutional, and industrial facilities. Working primarily within Black & McDonald’s existing client base in the Greater Hamilton & Waterloo areas, the Junior Project Coordinator position is focused around supporting the service business through safety & quality assurance activities, reporting, document creation & management, estimating support, project support and client coordination. This role requires strong communication and problem-solving skills, as well as the ability to coordinate and prioritize tasks effectively.

Requirements

Post Secondary degree or diploma in any of the following or similar fields: Mechanical/Electrical/Civil Engineering Engineering Technology, Construction Management or Energy Systems & Sustainability
Equivalent industry experience as a skilled tradesperson in HVAC/R, Electrical, Plumbing, etc.
1-3 years’ experience in a related field is an asset
Knowledge in HVAC/R, Combustion, Plumbing and Electrical Fields an asset
General knowledge of the built environment (building/facility/process) mechanical, heating, cooling, plumbing, electrical, energy systems including related standards & good practice
Proactive problem-solver with a strong sense of accountability and follow-through
Proficient knowledge & understanding of organization & time management – ability to manage several activities concurrently often with tight timelines
Able to work independently and as part of a team in a fast-paced work environment
Willingness to learn, grow, and take on new challenges
Strong communications skills, both written and verbal, with advanced multi-tasking skills
Valid Ontario G class drivers license and willing/able to travel throughout Southwestern Ontario
Proficient user of Office365 software (e.g. Word, Excel, PowerPoint, Teams, etc.)
Able to obtain federal, provincial and/or local security clearances (such as a criminal background check)

Responsibilities

Support Project Representatives, Operations Supervisors and Field Technicians in the planning, execution and successful completion of sold projects.
Assist with project scheduling, milestone tracking, budgeting, forecasting and progress reporting to ensure that project objectives, contract requirements, and company standards are met.
Consult with Project Representatives, Operations Supervisors, and Service Coordinators on upcoming maintenance and project work to ensure required resources, internally (peers, operations, manpower, field technicians, etc.) and externally (clients, suppliers, sub-contractors, consultants, authorities, etc.) are available.
Coordinate activities between field staff, subcontractors, suppliers, and clients.
Assist with job opening (work order creation), purchase orders, shop drawings, insurance certificates, preparation of notice of project, form 1000’s, and other authority or documentation requirements (e.g. ESA, TSSA, MoL)
Maintain accurate project documentation, records, and document control systems, and assist with project closeout activities, equipment list updates, drawings/layouts and turnover documentation.
Work with Operations team on proactive recommendations for clients, and help prepare technician recommendation estimates (#4s) and client facing documents.
Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
Attend client/project sites as required to verify/execute work, liaise with clients/other divisions, support sales or client initiatives.
Responsible for solving problems and/or conflicts in a professional manner while maintaining open and timely communication with the client and internal/external stakeholders.
Build and maintain strong relationships with clients, subcontractors, vendors, and internal stakeholders.
Promote and support a strong safety culture, while ensuring compliance with company health and safety policies and applicable regulations.
Assemble safety boards, assist with safety plans & monitoring of related safety activity Photo documentation & management.
Attend regular service, project & safety meetings
Other duties as assigned