Netherlands - Junior Professional Officer (JPO) - Junior Planning & Coordination Officer

ITU • Geneva, IL

5d • Onsite

About The Position

The Junior Planning & Coordination Officer supports the effective functioning of the Executive Office by contributing to planning, coordination, governance support and follow-up activities. Under the supervision of the Chief of Staff, the incumbent helps translate strategic objectives into actionable initiatives, consolidates inputs for Secretary-General briefings, and facilitates coordination across sectors, departments and organizational units. The role supports executive and governance processes and is carried out within established organizational priorities under the guidance of the Chief of Staff and the Secretary-General.

The position is in the International Telecommunication Union’s General Secretariat in Geneva, Switzerland. The General Secretariat directs the Union’s administrative, human and financial resources and activities; coordinates implementation of the Strategic Plan; supports inter-sectoral cooperation; and provides logistical, information technology, governance, communications and other organizational support.

The JPO assignment offers structured learning through participation in ITU meetings and workshops, study of ITU reports and activities, mentoring, and on-the-job training. The post holder will receive regular communication and meetings, knowledge and information exchange, and networking support from a direct supervisor. A duty travel and training allowance of $4,000 per year is available for learning activities related to the assignment and career development. This JPO position is sponsored by the Government of the Netherlands and is open exclusively to people with Dutch nationality who meet the stated age and programme eligibility criteria.

Requirements

• Master’s degree or equivalent in international relations, political science, business or a related field; alternatively, education from a reputed college of advanced education with a diploma equivalent in standard to an advanced university degree in one of these fields.
• In exceptional cases, a bachelor’s degree plus at least four years of relevant work experience may be considered.
• At least two years of relevant work experience after obtaining a master’s degree, in the field of the post and in managing office operations and streamlining and optimizing business processes; alternatively, at least four years of relevant work experience after obtaining a bachelor’s degree.
• Work experience within the UN system must not exceed one year, including UNV, paid UN internships and UN consultancy.
• Advanced English and intermediate knowledge of another official ITU language: Arabic, Chinese, French, Russian or Spanish.
• Passion for streamlining and optimizing business processes.
• Ability to manage projects from initiation to completion while maintaining a focus on efficiency.
• Ability to work with cross-functional teams in a fast-paced environment.
• Ability to multitask and manage multiple streams of work at the same time.
• Ability to liaise at the highest diplomatic levels.
• Dutch nationality and age 32 or below as of 31 December of the application year are required for this Netherlands-sponsored JPO programme.

Nice To Haves

• Knowledge of a third official ITU language.
• Relevant internships and voluntary assignments may count as work experience.

Responsibilities

• Coordinate planning and follow-up strategy in the Executive Office.
• Review and improve existing business processes and contribute to improving internal policies.
• Support executive briefing and debriefing processes by organizing, conducting and tracking follow-ups to the Secretary-General’s and Deputy Secretary-General’s meetings.
• Maintain SharePoint lists and databases to track implementation of management committee and group decisions and manage follow-up actions, using SharePoint, MS Planner and other tools as developed.
• Support the Executive Office in overseeing implementation of oversight recommendations.
• Maintain databases, using CRM and other tools as developed, on engagement and relationships with ITU members and partners.
• Liaise with and regularly follow up and coordinate with relevant ITU staff to ensure action points are carried out.
• Work with teams across the organization, including Sector Members and Member State Relations teams.
• Perform data and analysis tasks.

Benefits

• Duty travel and training allowance (DTTA) of $4,000 per year for learning activities related to the assignment and career development.
• Annual salary from $56,046 net of taxes, plus a variable post adjustment stated as $47,471.
• Other allowances and benefits may apply subject to the specific terms of appointment.

What This Job Offers

• Career Level: Entry Level