Junior Contract Specialist
About The Position
The Junior Contract Specialist assists with the administration and tracking of technology contracts for the Office of Information Technology (OIT) at the Administration for Children’s Services (ACS). The role supports procurement documentation, vendor coordination, contract recordkeeping, and expenditure monitoring, working with OIT staff and coordinating with the Division of Finance, the Agency Chief Contracting Officer (ACCO), and other relevant offices as directed. The work is process-driven and requires strong organizational skills, accuracy, and attention to detail. The selected candidate will be offered a salary between $75,000 and $85,000. The role operates under senior staff guidance, including direction from the Contracts Manager. The job posting includes qualification criteria for the IT Project Specialist civil service title.
Requirements
- The posted qualification criteria for IT Project Specialist require one of the following: a relevant baccalaureate degree and four years of satisfactory full-time related experience with a relevant specialization; a relevant associate degree and six years of satisfactory full-time related experience with a relevant specialization; a baccalaureate degree and eight years of satisfactory full-time related experience with a relevant specialization; or equivalent education and/or experience.
- Relevant fields listed include computer science, engineering, human computer interaction, interactive media, digital and graphics design, data visualization, communication, or a related field.
- Strong organizational skills, accuracy, and attention to detail.
Responsibilities
- Assist with IT contract administration through procurement, execution, amendments, renewals, and closeouts under senior staff guidance.
- Draft, compile, and organize RFI, RFQ, and RFP materials using approved templates and established procurement procedures.
- Assist with preparing vendor solicitation packages and organize vendor responses for senior staff review and evaluation.
- Compile bid and proposal information, maintain evaluation records, and flag missing documentation or questions for supervisory review.
- Help distribute executed contract information and status updates to appropriate OIT staff and other stakeholders.
- Coordinate routine documentation and follow-ups with ACCO, Finance, Legal, OMB, and other offices as directed.
- Maintain accurate contract files, vendor information, amendments, approvals, and procurement tracking records.
- Track contract milestones, including expirations, extensions, renewals, and closeout documentation, and notify senior staff of deadlines.
- Update spreadsheets and assist with monitoring contract expenditures, payment status, variances, and spending trends.
- Help track vendor deliverables, service-level requirements, and contractual compliance, referring potential issues to senior staff.
- Coordinate routine communication with vendors, service providers, and intergovernmental partners under the direction of the Contracts Manager.
- Assist with compiling contract terms, service-level agreement materials, and supporting documentation for review by senior contract staff and the Business Law Unit.
- Support coordination of meetings with OIT, Finance, ACCO, and Legal, including scheduling, preparing materials, recording action items, and tracking follow-ups.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
