Contract Specialist

Idaho National Laboratory • Idaho Falls, ID

10d • $57,444 - $136,356 • Onsite

About The Position

Idaho National Laboratory’s Business Management group is hiring a Mission Service Contract Specialist to perform acquisition and subcontract work supporting INL’s mission. The role develops subcontract specifications, terms, and conditions for specialized materials, equipment, and services; prepares bid packages; conducts bidder conferences; evaluates proposals; selects or recommends bidders; negotiates subcontract provisions; writes awards; and administers subcontracts. The specialist also coordinates subcontract additions, deletions, and modifications and helps ensure effective communication between INL and subcontractors so contract terms are fulfilled.

The position performs acquisition planning and procurement activities from initial requirements development and vendor sourcing through solicitation, pricing analysis and negotiation, evaluation, selection, award, administration, modification, and closeout. It reviews requisitions, maintains decision documentation, assesses scope and risk, advises customers on acquisition policy and procedures, coordinates with internal departments, and represents Acquisition/Agreement Management in program, customer-service, and business-management activities. The specialist provides guidance and mentorship to peers, customers, and vendors and collaborates on process improvements and organizational goals.

The position reports to the Manager of Mission Service Acquisitions and has no direct managerial responsibilities. It follows a 9/80 schedule, with every other Friday off, and is located at INL’s Idaho Falls EROB facility. This is a multi-level posting, with placement at EX2 or EX3 depending on the depth and breadth of the candidate’s proven experience and skills.

Requirements

• For EX2: a bachelor’s degree and 2 years of experience, or an advanced degree.
• For EX3: a bachelor’s degree and 5 years of experience, or an advanced degree and 2 years of experience.
• Frequently stand, walk, sit, stoop, kneel, bend, handle materials, manipulate tools, keyboard and type, reach with hands and arms, and operate job-related equipment.
• Occasionally lift and/or move up to 25 pounds.
• Have sufficient visual acuity and hearing capacity to perform essential functions and interact with people.
• Males born after December 31, 1959 must have registered with the Selective Service System to be eligible for employment at INL.

Nice To Haves

• Previous acquisitions experience in a federal environment is strongly preferred.
• Contracts experience in a DOE M&O environment is strongly preferred.

Responsibilities

• Perform contract and procurement actions for assigned functional programs to acquire products and services required for INL’s mission.
• Conduct acquisition planning, develop strategies and requirements, source vendors, solicit proposals, negotiate pricing, evaluate proposals, select vendors, make awards, administer agreements, modify agreements, and manage closeout requirements.
• Review requisitions to ensure product or service descriptions are adequate and required reviews and approvals are complete.
• Maintain accurate documentation supporting decisions, conclusions, and recommendations.
• Evaluate scope, risk, and customer goals to select appropriate general provisions.
• Provide direction and assistance to requesting customers on requisitions and procurement issues, particularly the appropriate use of automated systems.
• Assess the reasonableness of vendor-proposed pricing using recognized techniques such as price analysis and cost analysis.
• Coordinate with Legal, Technology Deployment, Research and Development Directorates, Export Control, and other departments to protect INL’s business interests.
• Represent Acquisition/Agreement Management to program management on technical projects and in customer-service and relationship-management roles.
• Represent Acquisition/Agreement Management in directorate and business-management activities, including process improvement, problem resolution, system development, and testing.
• Advise program customers on acquisition-management policies, laws, and procedures related to contracts and procurements.
• Assist programs and personnel with developing scope documents and addressing contractual issues.
• Provide mentorship and guidance to professional peers, customers, and vendors.
• Collaborate with acquisition teams and others to address challenges, institute improvements, and achieve organizational goals.
• Develop subcontract specifications, terms, and conditions; prepare bid packages; conduct bidder conferences; evaluate proposals; select or recommend bidders; negotiate provisions; write awards; and administer subcontracts.
• Negotiate and coordinate subcontract additions, deletions, and modifications, and help communication between the laboratory and subcontractors to support fulfillment of contract terms.

Benefits

• Medical, dental, and vision coverage, and flexible spending accounts.
• 401(k) with a 4.2% employer contribution and up to 4.8% match for regular positions; self-contribute access for postdoctoral positions.
• Paid time off (personal leave).
• Employee Education Program, including tuition assistance for eligible positions.
• Comprehensive relocation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level