Contract Specialist

Kaiva Corp•Rockville, MD

12d•Onsite

About The Position

Kaiva Tech, LLC is seeking an onsite Contract Specialist in Rockville, Maryland. The role supports the full acquisition lifecycle for federal procurement activities and ensures compliance with the Federal Acquisition Regulation (FAR) and agency-specific acquisition regulations. Depending on experience, the specialist may independently lead complex acquisitions, support negotiations, and mentor junior staff to promote consistent, compliant contracting practices. The position is full-time, 40 hours per week, Monday through Friday, and reports to the Kaiva Program Manager. The role requires an active Public Trust or other security clearance; Secret clearance is preferred. The employee will work onsite with federal and contractor teams. Work includes meetings, digital document management, and coordination across distributed teams. Government on-site leadership may request occasional travel, but travel is not expected. The employee must operate standard office equipment, work at a computer for extended periods, and communicate effectively in a virtual environment. Reasonable accommodations will be made as required by the ADA.

Requirements

Comprehensive knowledge of the Federal Acquisition Regulation (FAR), applicable acquisition laws, and federal procurement policies.
Knowledge of federal acquisition methods and techniques, including competitive and non-competitive procurements.
Experience using PRISM or comparable federal contract writing systems.
Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
Ability to navigate and manage documentation within SharePoint environments.
Strong interpersonal skills and excellent oral and written communication abilities.
Ability to prepare, analyze, and present acquisition data and reports.
Demonstrated ability to coordinate efforts across multiple offices and stakeholders.
Strong organizational skills and ability to manage competing priorities in a deadline-driven environment.
Completion of DAWIA or FAC-C coursework.
A bachelor's degree in any field or at least 24 semester hours meeting OPM 1102 Contracting Series classification and qualification standards.
For junior-level positions: bachelor's degree in Business, Acquisition, Finance, or a related field; 3–5 years of federal contracting or procurement support experience; and experience preparing solicitations, performing cost/price analysis, and managing post-award activities.
For mid-level positions: bachelor's degree in Business, Public Administration, or a related field; 5–9 years of federal acquisition management experience, including leading complex procurements; and demonstrated expertise in acquisition strategy, policy interpretation, and contract administration.
Active Public Trust clearance or security clearance.
Ability to operate standard office equipment, work on a computer for extended periods, and communicate effectively in a virtual environment.

Nice To Haves

Secret clearance preferred.
Award fee planning, evaluation, and administration experience.
FAC-C (Professional) or DAWIA Level II certification preferred for junior-level candidates.
FAC-C (Professional), DAWIA Level II, or equivalent certification required for mid-level candidates.
FAC-C (Professional) or DAWIA Level II/III equivalent certification preferred or required depending on level.

Responsibilities

Develop, review, and coordinate acquisition documentation, including Statements of Work (SOW), Independent Government Cost Estimates (IGCE), Justifications and Approvals (J&A), Acquisition Plans (AP), and complete acquisition packages.
Track acquisition package progress and communicate status with the program office throughout the procurement lifecycle.
Conduct and document market research to support acquisition strategy development and competition determinations.
Perform cost and price analyses, including support for cost-reimbursement contracts.
Prepare negotiation memoranda, award recommendations, and contract award documentation.
Support or lead Contract Review Board (CRB) processes and maintain the integrity of contract files.
Oversee post-award contract administration, including modifications, reporting, performance monitoring, and closeout.
Maintain accurate and complete acquisition records in PRISM, FPDS, and other federal procurement systems.
Coordinate with program, legal, finance, and policy offices to resolve acquisition issues.
Manage and prioritize multiple concurrent procurements under strict deadlines.
Prepare and present acquisition information through clear, well-organized written reports.
Complete required training, certifications, timesheets, and compliance reporting.
Apply award fee planning, evaluation, and administration principles.