Junior Administrative Support Specialist

All Native Group • Pasadena, CA

4d • $41,800 - $48,000

About The Position

ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies.

Requirements

• At least two (2) years of relevant administrative or office support experience.
• Strong oral and written communication skills.
• Proficiency in English, with ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent.
• Secret

Responsibilities

• Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2.
• Personnel In/Out Processing: Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs.
• Operational Policy Support: Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
• Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers.
• Time & Attendance: Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements.
• Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
• Action Tracking: Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
• Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
• Conference Room & Meeting Support: Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed.
• Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
• Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures.
• Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments.
• Devise methods for identifying data patterns and trends in available information sources.
• Follow management system policies, procedures, and work instructions as part of daily job duties.
• Protect company and customer information by adhering to security and quality requirements.
• Promptly report incidents, nonconformities, or risks to the appropriate authority.

Benefits

• We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees