Administrative Support Specialist

Saab • Auburn Hills, MI

13h • $24 - $28 • Onsite

About The Position

Saab, Inc. is seeking a dynamic, results-oriented individual to serve as an Administrative Support Specialist/Receptionist for our national headquarters in Auburn Hills, Michigan. As the first line of communication, this role is responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors, and employees. The ideal candidate will demonstrate a poised and professional demeanor, a positive attitude, excellent communication skills, and a professional appearance.

Requirements

• High School Diploma or equivalent.
• 3+ years of experience in an administrative support role.
• Proficiency in email, Microsoft Office Suite, and other computer-based systems (i.e., Oracle).
• Self-starter and self-directed, with the ability to think creatively to improve efficiency and processes.
• Ability to multi-task and balance multiple responsibilities efficiently.
• Excellent customer service skills with a positive and helpful demeanor.
• Exceptional verbal and written communication skills, with the ability to adapt to your audience.
• Punctuality and dependability.
• Strong teamwork skills.
• Organizational skills and project coordination experience with attention to detail.
• Must be a U.S. citizen, Permanent Resident (green card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).
• As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Responsibilities

• Greet visitors at the Saab office.
• Maintain an accurate visitor log and distribute badges.
• Provide professional phone coverage at all times; screen calls and use independent judgment to determine which require immediate attention.
• Overall management of busy calendars.
• Coordinate and schedule meetings.
• Process and track expense reimbursements.
• Maintain and update contact lists.
• Manage inventory and ordering of office supplies.
• Provide backup support to other administrative assistants as needed.
• Assist with additional projects and perform other duties as required.
• Maintain punctual, regular, and consistent attendance.
• Process foreign travel requests.
• Print ID cards.
• Process classified visits.
• Perform daily PO Box checks, including classified mail pickup.
• Support personal security clearance processing, including initiating investigations and re-investigations.
• Package and mail classified materials.

Benefits

• Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, a business casual atmosphere and comprehensive benefits.
• Highlights include:
• Medical, vision, and dental insurance for employees and dependents
• Generous paid time off, including 8 designated holidays
• 401(k) with employer contributions
• Tuition assistance and student loan assistance
• Wellness and employee assistance resources
• Employee stock purchase opportunities
• Short-term and long-term disability coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED