Junior Accounting and Administration Officer

Our Common Home

2d•Remote

About The Position

Our Common Home (OCH) is a global network dedicated to bringing marginalized communities into climate change discussions and environmental protection efforts on their own terms. With nearly 20 network organizations across five continents, OCH is supported by a global team excelling in campaigning, impact measurement, research, and operations. A Swiss-based association serves as the founder and funder for these legally independent entities. The Accounting and Administration Officer will support the Finance team by managing day-to-day financial transactions, maintaining accurate financial records for the Swiss association, and ensuring administrative compliance with Swiss legislation. This role involves processing payments, managing invoices, performing bookkeeping, handling payroll, and ensuring adherence to OCH's financial procedures and local legal requirements, contributing to the organization's financial health and sustainability.

Requirements

Degree in Accounting, Finance, or related field
Entry level to 3 years of experience in accounting or finance, preferably in a nonprofit or international organization
Eagerness to learn and adapt in a fast-paced start-up culture
Experience with multi-currency transactions and understanding of international financial reporting standards (IFRS or local GAAP)
Experience with donor-funded projects and compliance requirements
Ready to learn and use various accounting softwares (e.g., QuickBooks, Xero, or other cloud-based tools)
Knowledge of accounting principles and financial reporting
Proficiency with Microsoft Excel and accounting software
Attention to detail and accuracy in financial record-keeping
Ability to manage multiple tasks and deadlines effectively
Strong organizational and problem-solving skills
Excellent communication skills, with the ability to work collaboratively across different functions
English and French: proficient
German: intermediate is an asset
Proactive and self-driven, requiring minimal supervision
Ethical, trustworthy, and committed to maintaining high standards of financial integrity
Able to work in a fast-paced, global, and remote-first environment

Nice To Haves

A professional accounting qualification (e.g., ACCA, CPA, or similar) is an advantage

Responsibilities

Maintain accurate and up-to-date financial records for the Swiss association ensuring consistency with internal policies and local regulations.
Process and manage accounts payable and receivable, ensuring payments are made in a timely manner.
Record and reconcile bank transactions, ensuring discrepancies are addressed promptly.
Manage expense reports, ensuring proper documentation and timely reconciliation.
Assist in the preparation of monthly and annual financial reports for senior management and the Governing Board.
Assist in the preparation of financial statements in accordance with applicable standards and regulations.
Maintain and update the chart of accounts and ensure accurate coding for financial transactions.
Assist with year-end audits, providing necessary documentation to auditors and responding to queries.
Manage the monthly payroll process for Swiss-based employees, ensuring accurate and timely calculation of salaries, social security contributions, and taxes in compliance with Swiss labor law and regulations.
Coordinate with external payroll service providers or HR partners as necessary.
Process new employee onboarding documentation related to finance and payroll, and manage employee data changes.
Ensure timely payment and reporting to relevant social security and tax authorities.
Ensure compliance with local tax laws, financial regulations, and organizational policies.
Help implement and maintain the internal control systems to prevent errors or fraud in financial transactions.
Assist in managing the relationships with external auditors, ensuring compliance with regulatory requirements.
Ensure that all financial records are kept in accordance with local and international standards.