Judiciary Secretary 1 Confidential

New Jersey Courts•Elizabeth, NJ

5d•Hybrid

About The Position

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

Requirements

One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work.
Ability to use a keyboard, no minimum speed.
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
All persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Nice To Haves

Proficient in TEAMS, Zoom, Excel, Word, and PowerPoint are preferred.

Responsibilities

Typing varied forms of information, including but not limited to minutes of informal hearings, conferences, trainings, and meetings; standard operating procedures, narrative statements, correspondence, memoranda, reports, and recommendations, which may be of a highly confidential nature.
Composing routine correspondence such as form letters or standard replies to inquiries.
Scheduling dates and/or times for meetings, trainings, or conferences, both in person and utilizing remote platforms.
Coordinating the Court Executive 2B’s calendar/schedule.
Overseeing the supplies for the Family Division.
Requesting needed information from internal and external customers.
Maintaining and updating internal records.
Performing paper and electronic filing of documents and correspondence.
Answering the phone and directing customers accordingly.
Creating and maintaining statistical spreadsheet data.
Taking the lead in special projects under the direction of the Court Executive 2B / Family Division Manager or designee.
Providing cross training.
Answering inquiries posed by court users.
Performing other related duties as required.