Judiciary Clerk 3 (Unclassified)

New Jersey Courts•Trenton, NJ

9d•Hybrid

About The Position

The New Jersey Judiciary Office of Probation Services is seeking a detail-oriented, organized individual with strong customer service and technical skills to support the fast-paced Intensive Supervision Program (ISP) office. Under the general direction of the ISP Assistant Program Manager (Court Executive 2B) and the direct supervision of the Case Processing Unit supervisor, the selected candidate will perform a variety of administrative and support tasks. Attention to detail, accuracy, and teamwork are essential. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to two days of remote work outside Judiciary buildings. Participation requires high-speed home internet access and installation of a multifactor authentication app on a phone or tablet. Regular and predictable physical presence at the worksite is an essential function. The position may require work in an on-site or virtual courtroom. Employees may perform court-clerk duties, including preparing and annotating calendars, swearing in jurors, administering oaths, maintaining exhibits and proceeding records, updating case information, and discussing court activities and scheduling with the judge. The salary range is $47,483.56 to $71,916.05 for Schedule A and $47,483.56 to $64,381.02 for Schedule B. Newly hired individuals normally start at the minimum of the applicable range.

Requirements

One year of experience performing clerical and support services, including keyboarding and at least one of the following: document or information processing, handling fee payments, recording monies received, reconciling balances or accounts, or scheduling meetings or appointments.
Ability to use a keyboard; no minimum typing speed is required.
Selected candidate must be authorized to work in the United States under applicable Department of Homeland Security and U.S. Citizenship and Immigration Services regulations.
Newly hired employees must agree to a background check that includes fingerprinting.
Newly hired Judiciary employees must establish and maintain a principal residence in New Jersey within one year, subject to applicable exemptions.
A New Jersey-valid driver's license is required only if operating a vehicle is necessary for the essential duties.

Responsibilities

Set priorities and organize work to support efficiency and established goals.
Assist in regulating the workflow of the unit.
Review and analyze reports, court documents, and orders for accuracy.
Prepare court calendars and ensure timely information sharing with private attorneys and public defenders.
Prepare court orders for scheduled ISP eligibility and violation cases.
Prepare and manage timely court-notice mailings to applicants and participants, including denial letters, and copy required parties.
Maintain manual systems and trackers.
Serve as a backup NCIC terminal operator and respond within mandated timelines.
Communicate with judges, attorneys, the Department of Corrections, and other interested parties about case status, program eligibility, and statutes relating to ISP, using the ISP Application, Probation Case Jacket, and other legacy systems.
Serve as backup receptionist by greeting guests and delivery persons and providing customer service.
Open, sort, and distribute incoming mail to the appropriate person or unit.
Participate in team or work-unit meetings.
Recommend improvements to operating procedures and administrative practices.
Participate in special projects and perform other duties as required.
When assigned court-clerk duties, prepare, call, and annotate court calendars; swear in jurors; administer oaths to witnesses; maintain custody of exhibits and records of proceedings; update case information; and discuss daily court activities and scheduling with the judge.