Judiciary Clerk 3 (Various Divisions)

New Jersey Courts•Paterson, NJ

23h•Hybrid

About The Position

The New Jersey Judiciary’s Passaic Vicinage is seeking a self-starter to perform clerical, administrative, and other support functions for court proceedings, court-supervised programs, court business operations, and public-facing services. Under the general direction of the Court Executive 2B (Division Manager) or other supervisory personnel, the Judiciary Clerk 3 assists with specialized court support functions, including case processing and calendar management. The role reviews court documents and incoming cases for completeness, enters and updates information in judiciary systems, provides customer service, and explains Judiciary policies and procedures to clients and customers. The selected candidate will serve as a Court Clerk to Superior Court Judges assigned to divisions across the vicinage, participate in special projects, and perform related work as required. Openings may be in Civil, Criminal, Family, Probation, Finance, or Operations. The work may take place in an on-site or virtual courtroom. The position requires regular and predictable physical presence at the worksite. The Judiciary currently offers a hybrid work schedule, and the position may qualify for up to two days of remote work outside Judiciary buildings. Participation requires high-speed home internet access and installation of a multifactor authentication app on a phone or tablet. The salary range is $47,483.56–$71,916.05 for Schedule A and $47,483.56–$64,381.02 for Schedule B. Newly hired employees normally start at the minimum of the applicable salary range. Newly hired employees must complete a thorough background check, including fingerprinting. Employees newly hired by the Judiciary must establish and maintain their principal residence in New Jersey within one year, subject to the stated exemption process. U.S. citizenship is not required, but the selected candidate must be authorized to work in the United States.

Requirements

External applicants: One year of experience performing varied clerical and support services, including keyboarding and one or more of the following: document or information processing; handling fee payments; recording monies received; reconciling balances or accounts; or scheduling meetings or appointments.
Ability to use a keyboard; no minimum speed is required.
Internal applicants seeking advancement must have completed the working test period in an eligible listed career title and achieved the competencies for advancement to Judiciary Clerk 3.
Selected candidates must be authorized to work in the United States under applicable Department of Homeland Security and U.S. Citizenship and Immigration Services regulations.
Newly hired employees must agree to a background check that includes fingerprinting.
Newly hired Judiciary employees must establish and maintain a principal residence in New Jersey within one year, unless granted an exemption.
For positions requiring vehicle operation, appointees must possess a driver’s license valid in New Jersey.

Responsibilities

Perform clerical, administrative, and support functions for court proceedings, court-supervised programs, and court business operations.
Assist with specialized court support functions related to case processing, calendar management, and effective case management.
Review court documents and incoming cases for completeness.
Enter and update data in Judiciary information systems.
Provide customer service to internal and external customers and explain Judiciary policies or procedures to clients and customers.
Perform Court Clerk duties for Superior Court Judges, including preparing, calling, and annotating the court calendar.
Swear in jurors and administer oaths to witnesses.
Maintain custody of exhibits and record and maintain records of court proceedings.
Update case information and discuss daily court activities, case scheduling, and calendar calls with the Judge.
Participate in special projects and perform related work as required.