Judicial Secretary I for the Honorable Ramy I. Djerassi - Orphan Court Division

City of Philadelphia • Philadelphia, PA

6d • $46,236 - $46,236 • Onsite

About The Position

This is specialized work functioning as a personal aide to a member of judiciary in the Philadelphia Court of Common Pleas, Orphan’s Court Division. Important aspects of the job involve assistance to courtroom operations, providing essential connection between chambers and courtroom, file preparation, and performing various other duties as assigned. An employee in this class is directly responsible to and serves at the discretion of the appointing judge. The Judicial Secretary is a confidential employee and serves at the discretion and pleasure of the judge.

Requirements

• Strong computer skills and ability to learn applicable software.
• Knowledge of the form and content of legal forms and documents.
• Knowledge of legal terminology and spelling.
• Ability to effectively communicate the English language both orally and in writing.
• Ability to make arithmetic computations; knowledge of punctuation and grammar.
• Knowledge of standard office practices and procedures.
• Knowledge of legal bibliography and methods of citing.
• Ability to type from rough draft or clear copy at the rate of 50 words per minute.
• Ability to secure and copy docket entries.
• Ability to independently compose replies to routine correspondence.
• Ability to establish and maintain effective working relationships with members of the judiciary, attorneys, various court officials and the general public.
• High school diploma or equivalent.
• Three years of legal secretarial experience.
• Appropriate experience in the use of Windows Software applications.
• Strong organization and communication skills.
• Strong proofreading and writing skills.
• Satisfactory clearance of a criminal background investigation.
• Must work on site (not remote).
• The successful candidate must be a city of Philadelphia resident within six months of hire.

Nice To Haves

• Bachelor’s Degree, preferred.
• Equivalent combinations of acceptable training and experience providing the characteristics required to perform the essential functions of the class may substitute, with a minimum of three years of legal/administrative secretarial experience.
• Demonstrated commitment to public interest is a plus.

Responsibilities

• Takes and transcribes legal dictation.
• Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.
• Compose replies to routine correspondence or draft correspondence and/or memorandum at the direction of the judge where appropriate
• Maintains docket of legal cases in process.
• Sets up and maintains legal case files.
• Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.
• Interviews callers, schedules/cancels appointments for judge, maintains calendar.
• Answers routine telephone inquiries; receives, opens, reviews and distributes mail; composes routine replies to correspondence.
• Performs related work as required.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED