Judicial Secretary I for the Honorable Ramy I. Djerassi - Orphan Court Division

City of Philadelphia • Philadelphia, PA

5d • Onsite

About The Position

This is specialized work functioning as a personal aide to a member of judiciary in the Philadelphia Court of Common Pleas, Orphan’s Court Division. Important aspects of the job involve assistance to courtroom operations, providing essential connection between chambers and courtroom, file preparation, and performing various other duties as assigned. An employee in this class is directly responsible to and serves at the discretion of the appointing judge. The Judicial Secretary is a confidential employee and serves at the discretion and pleasure of the judge. This is specialized clerical work functioning as a personal staff secretary assigned to a member of the judiciary for the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment. An employee in this class is responsible to and serves at the discretion of the assigned judge.

Requirements

• High school diploma or equivalent.
• Three years of legal secretarial experience.
• Appropriate experience in the use of Windows Software applications.
• Strong organization and communication skills.
• Strong proofreading and writing skills.
• Satisfactory clearance of a criminal background investigation.
• Must work on site (not remote).

Nice To Haves

• Bachelor’s Degree, preferred.
• Equivalent combinations of acceptable training and experience providing the characteristics required to perform the essential functions of the class may substitute, with a minimum of three years of legal/administrative secretarial experience.
• Demonstrated commitment to public interest is a plus.

Responsibilities

• Takes and transcribes legal dictation.
• Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.
• Compose replies to routine correspondence or draft correspondence and/or memorandum at the direction of the judge where appropriate
• Maintains docket of legal cases in process.
• Sets up and maintains legal case files.
• Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.
• Interviews callers, schedules/cancels appointments for judge, maintains calendar.
• Answers routine telephone inquiries; receives, opens, reviews and distributes mail; composes routine replies to correspondence.
• Performs related work as required.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• The City offers its employees 8 weeks of paid parental leave.
• Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED