Jr Payroll Specialist

Altman Specialty Plants•Vista, CA

2d•$23 - $25•Onsite

About The Position

Under the direct supervision of the Director of Payroll, perform entry-level payroll tasks with a focus on technical functionalities and administrative responsibilities. Efficiently assist the Payroll Department to help ensure all the Payroll Data and employee inquiries are processed accurately, and in a timely manner. This position will also handle high volume multi-state payroll processing for multiple facilities. To be considered for this position, you must possess exceptional communication skills, strong organizational abilities, and the capability to manage a high-volume workload effectively. Demonstrated experience thriving in a fast-paced environment, maintaining composure under pressure, and meeting deadlines with a positive attitude is essential.

Requirements

Exceptional organizational skills
Effectively communicate with Managers/Supervisors and Peers.
Computer literate: Proficient with Microsoft Word, Excel, Microsoft Outlook.
Mathematical skills and 10 Key Proficient
Willing to learn new tasks as assigned. Definitely need a “Can do Attitude”
Cooperative, enthusiastic, positive attitude, and productive in a work team environment
Reliable, responsible, and dependable.
Strong work ethic and team player.
Ability to work in an office located in a nursery.
Good planning and organizational skills to balance and prioritize work.
1–2 years of payroll experience – Entry‑level role with increasing responsibility in payroll functions.
Intermediate Excel – Required

Nice To Haves

Bachelor’s degree preferred – Ideally in Accounting, Business, Finance, or a related field (not required).
ADP Workforce Now – Experience is helpful but not required.
Bilingual English/Spanish – Preferred

Responsibilities

Tracking the processing of all court ordered wage garnishments submitted to ADP.
Review wage garnishment refunds and effectively relay the information to the payroll team.
Reconcile all the garnishments processed on a bi-weekly basis.
Coordinate with the in-house Notary Public to facilitate the notarization of garnishments, as needed.
Review and distribute the mail for the payroll inbox.
Maintain employee data in payroll system (ADP) and File Hold (Scanning Software.)
Assist with new employees onboarding, separations, W-4 and State withholding changes.
Accurately processing of Manual checks during off cycle payroll.
Set up Direct Deposits, carefully following the Direct Deposit verification procedure.
Input Personnel Action forms for address changes, department changes, compensation and promotion changes.
Final Checks processing in accordance with state laws.
Accurately process all employment verification requests in a timely manner.
Provide payroll customer service by effectively communicating with managers and employees through virtual and in-person interactions.
Address basic employee inquiries regarding direct deposit setup, tax-related matters, and other paycheck deductions.
Engage in cross training with the payroll team.
Maintains processes, and reconciles a wide variety of payroll documents and materials in compliance with established policies and regulatory guidelines (e.g. timesheets, PA’s direct deposits, etc.)
Assists Director of Payroll and payroll team with projects as needed.
Other Duties as Assigned.