Jr Business Operations Analyst 3

All Native Group•Fremont, CA

3d•$41,800 - $48,000•Onsite

About The Position

All Native Group is seeking an Jr Business Operations Analyst 3 to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies.

Requirements

At least two (2) years of relevant administrative or office support experience.
Strong oral and written communication skills.
Proficiency in English, with ability to draft and edit professional correspondence.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
High school diploma or equivalent.
Secret security clearance.
Must be able to remain in a stationary position 75% of the time.
Occasionally moves about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
Frequently moves standard office equipment up to 25 pounds.
Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

Nice To Haves

Visio is a plus

Responsibilities

Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2.
Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs.
Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers.
Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements.
Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed.
Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures.
Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments.
Devise methods for identifying data patterns and trends in available information sources.
Follow management system policies, procedures, and work instructions as part of daily job duties.
Protect company and customer information by adhering to security and quality requirements.
Promptly report incidents, nonconformities, or risks to the appropriate authority.