JOC Program Coordinator

Fortive•Greenville, FL

7d•Onsite

About The Position

This role provides dedicated administrative support to a construction project management team operating under a Job Order Contracting (JOC) program. The JOC Program Coordinator plays a critical role in day-to-day coordination, documentation, scheduling, and communication across multiple active construction work orders. The position is fully on-site and supports real-time collaboration with project managers, contractors, and facilities staff.

Requirements

3–6 years of experience in an administrative or coordination role
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Proficiency in Microsoft Outlook, Word, Excel, and Teams
Comfortable learning and navigating client-specific systems, portals, and documentation platforms
Professional written and verbal communication skills

Nice To Haves

Background in construction, facilities, or engineering preferred

Responsibilities

Provide daily administrative support to project managers across the JOC program
Track, organize, and maintain project documentation — including work orders, proposals, schedules, approvals, and correspondence
Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records
Assist with data entry and tracking of activity across multiple concurrent work orders
Maintain confidentiality of sensitive facility, operational, and project information
Coordinate invoice routing, tracking, and submission
Support purchase order documentation and approval workflows as requested
Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders
Prepare meeting agendas, record notes, and distribute follow-up items
Manage on-site meeting logistics including conference rooms, materials, and attendance
Support smooth workflow coordination between facilities staff, contractors, and project managers
Compile, format, and distribute reports on JOC activity, project status, and performance metrics
Track timelines, deliverables, and financial or status summaries as requested
Ensure all reports and documentation are accurate, complete, and submitted on time to leadership or client representatives
Serve as the administrative point of contact for JOC program inquiries
Communicate professionally with contractors, consultants, and internal stakeholders
Ensure consistent, timely information flow between the project team and supporting departments
Be present in the office throughout the work week to support in-person collaboration
Provide direct, real-time support to project managers and leadership as issues arise
Assist with walk-ins, document reviews, and coordination that cannot be handled remotely