JDP Program Coordinator (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

1d • Hybrid

About The Position

The JDP Program Coordinator plays a central role in supporting the academic, operational, and administrative success of a joint doctoral program (JDP). Working closely with the JDP Director, College leadership, and campus partners, this position coordinates a wide range of academic processes, faculty support functions, and business operations. The role also serves as a key liaison between SDSU and UCSD partners, as well as internal units such as the Graduate Division, Psychology Department, and JDP Training Clinic. With responsibility for supporting accreditation efforts and maintaining complex workflows, this position is ideal for a highly organized professional who thrives in a collaborative, multi-institutional academic environment.

Requirements

• Demonstrated ability to manage multiple priorities, deadlines, and workflows in a fast-paced environment with strong attention to detail and accuracy in records and documentation.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and interact effectively with faculty, staff, students, and campus partners in both routine and sensitive situations.
• Proficiency in office software and data systems to organize, track, and analyze information, with the ability to quickly learn new technologies and processes.
• Strong analytical and quantitative skills, with the ability to use data to support decision-making and operational needs.
• Ability to independently interpret and apply policies and procedures, exercising sound judgment in complex or unclear situations.
• Experience working in higher education administration, preferably in academic or faculty-focused units, with familiarity with CSU or SDSU policies, procedures, and collective bargaining agreements is preferred.
• Experience supporting academic personnel processes such as lecturer hiring, evaluations, RTP, workload tracking, and course scheduling or instructional planning is preferred.
• Proficiency with HR and academic administration systems (e.g., PeopleSoft, Interfolio, OnBase) and maintaining faculty workload, appointment, and instructional records is preferred.
• Demonstrated ability to work effectively in a shared services or cross-functional environment, collaborating with departments and central administrative offices is preferred.
• Experience working with diverse faculty, staff, and student populations; familiarity with STEM or science-related academic environments is preferred.

Responsibilities

• Coordinate academic and faculty processes, including scheduling, documentation, and personnel-related workflows.
• Serve as the primary administrative liaison with SDSU and UCSD partners, ensuring effective communication and program coordination.
• Support accreditation activities, including documentation, compliance tracking, and reporting requirements.
• Manage business and financial coordination in collaboration with College Care teams and campus partners.
• Maintain accurate records, data systems, and communications to support efficient operations and policy compliance.

Benefits

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees