IT Vendor & Contracts Coordinator
About The Position
The IT Vendor & Contracts Coordinator is the financial control center for Loenbro's technology organization. This role owns IT spend visibility, vendor contract lifecycle, and chargeback accuracy — ensuring that every technology dollar is tracked, allocated correctly, and spent against agreed terms. The ideal candidate comes from a procurement, accounts payable, or financial operations background and brings rigorous process discipline to a domain — IT vendor and contract management — where that discipline is often missing. Direct IT experience is a plus, not a prerequisite; the technical context is learnable, and the financial and procurement rigor is not.
Requirements
- Bachelor's degree in Finance, Accounting, Business Administration, Information Technology, or a related field.
- 3+ years of experience in procurement, vendor management, contracts administration, financial operations, or related discipline.
- Proficiency with Microsoft Excel, including data analysis, reporting, and reconciliation.
- Strong organizational, analytical, and communication skills with the ability to manage multiple priorities and deadlines.
Nice To Haves
- Experience supporting IT procurement, software licensing, SaaS agreements, or technology vendor management.
- Knowledge of contract administration, budgeting, accounts payable, or chargeback processes.
- Experience with ERP, procurement, ITSM, or asset management systems.
- Familiarity with Power BI, cost management tools, or financial reporting platforms.
Responsibilities
- Manage the lifecycle of IT vendor contracts, including contract administration, renewals, amendments, invoice validation, and vendor performance tracking.
- Track and reconcile IT spending against approved budgets, prepare spend reports, and identify cost trends, variances, and savings opportunities.
- Coordinate IT procurement activities, including purchase requisitions, purchase orders, invoice processing, and adherence to internal approval workflows.
- Maintain accurate records of vendor contracts, payment terms, renewal schedules, and related documentation within approved systems.
- Partner with IT and Finance leadership to support budgeting, forecasting, chargeback allocation, and financial planning activities.
- Serve as the primary point of contact for IT vendor inquiries, billing discrepancies, and payment-related issues.
Benefits
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and holiday pay
- Life and disability insurance
- Professional development and training opportunities
- Employee assistance program (EAP)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
