IT Vendor & Contracts Coordinator

Loenbro•Gilbert, AZ

4d•Onsite

About The Position

The IT Vendor & Contracts Coordinator is the financial control center for Loenbro's technology organization. This role owns IT spend visibility, vendor contract lifecycle, and chargeback accuracy — ensuring that every technology dollar is tracked, allocated correctly, and spent against agreed terms. The ideal candidate comes from a procurement, accounts payable, or financial operations background and brings rigorous process discipline to a domain — IT vendor and contract management — where that discipline is often missing. Direct IT experience is a plus, not a prerequisite; the technical context is learnable, and the financial and procurement rigor is not.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, Information Technology, or a related field.
3+ years of experience in procurement, vendor management, contracts administration, financial operations, or related discipline.
Proficiency with Microsoft Excel, including data analysis, reporting, and reconciliation.
Strong organizational, analytical, and communication skills with the ability to manage multiple priorities and deadlines.

Nice To Haves

Experience supporting IT procurement, software licensing, SaaS agreements, or technology vendor management.
Knowledge of contract administration, budgeting, accounts payable, or chargeback processes.
Experience with ERP, procurement, ITSM, or asset management systems.
Familiarity with Power BI, cost management tools, or financial reporting platforms.

Responsibilities

Manage the lifecycle of IT vendor contracts, including contract administration, renewals, amendments, invoice validation, and vendor performance tracking.
Track and reconcile IT spending against approved budgets, prepare spend reports, and identify cost trends, variances, and savings opportunities.
Coordinate IT procurement activities, including purchase requisitions, purchase orders, invoice processing, and adherence to internal approval workflows.
Maintain accurate records of vendor contracts, payment terms, renewal schedules, and related documentation within approved systems.
Partner with IT and Finance leadership to support budgeting, forecasting, chargeback allocation, and financial planning activities.
Serve as the primary point of contact for IT vendor inquiries, billing discrepancies, and payment-related issues.