IT Purchasing Specialist (Contract Procurement)

KAYGEN•Monterey Park, CA

5d•Onsite

About The Position

We are seeking an experienced IT Purchasing Specialist to support the planning, administration, and execution of a wide range of technology procurement activities. This role is responsible for managing the end-to-end procurement lifecycle, providing strategic sourcing recommendations, ensuring compliance with applicable procurement regulations and organizational policies, and supporting stakeholders throughout the purchasing process.

Requirements

Minimum of 10 years of relevant experience in IT procurement, purchasing, or contract administration.
Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, Public Administration, or a related field. An additional four years of relevant experience may be substituted for the degree requirement.
Strong understanding of software licensing models, including SaaS, subscription-based, and perpetual licensing, as well as IT hardware procurement.
Experience negotiating pricing, terms, and conditions for IT products and professional services.
Proficiency with Microsoft Office applications, including Excel, Word, Access, and Adobe Acrobat.
Experience working with ERP systems such as SAP or comparable procurement platforms.
Strong organizational, analytical, and problem-solving skills with the ability to prioritize competing demands.
Excellent written and verbal communication skills.
Demonstrated professionalism, integrity, responsiveness, and attention to detail.
Ability to thrive in a fast-paced, deadline-driven environment.
Ability to work onsite as required.

Nice To Haves

Experience with public-sector procurement regulations and competitive solicitation processes.
Familiarity with electronic bidding and eProcurement platforms.
Knowledge of state or local government procurement requirements.
Experience supporting procurement activities within higher education, government, or other public-sector organizations.
Experience utilizing project management information systems (PMIS) and procurement reporting tools.

Responsibilities

Plan and coordinate a variety of IT procurement initiatives, including hardware, software, and technology-related services.
Collaborate effectively with internal stakeholders to understand procurement requirements and ensure timely execution.
Provide strategic recommendations on IT purchasing solutions, sourcing strategies, and procurement best practices.
Ensure compliance with applicable procurement laws, regulations, policies, and internal procedures.
Manage the full procurement lifecycle, including: Preparing solicitation documents (RFPs, RFQs, IFBs, etc.), Coordinating solicitation activities, Evaluating procurement requirements, Supporting contract development and execution, Facilitating required approval processes.
Support project teams by coordinating vendor quotations, conducting contract compliance reviews, obtaining necessary approvals, and processing purchase orders.
Monitor procurement activities, contracts, purchase orders, and solicitations while providing regular status reports.
Maintain procurement records and utilize enterprise resource planning (ERP), project management, and procurement management systems.
Coordinate with cooperative purchasing organizations, government contracts, and public-sector procurement partners to leverage available purchasing agreements.
Manage multiple concurrent procurement projects while meeting deadlines and stakeholder expectations.
Perform additional procurement and contract administration duties as assigned.