IT Purchasing Coordinator

EquipmentShare • Columbia, MO

2d • Onsite

About The Position

The IT Purchasing Coordinator is responsible for managing procurement activities for both software licenses and physical IT devices. This role involves analyzing demand, creating purchase orders (POs) with approved vendors, tracking orders, and ensuring timely delivery to support the IT department’s operational goals. The coordinator will liaise with suppliers, internal stakeholders, and the IT implementation Manager to maintain accurate procurement records and ensure compliance with organizational standards and regulations.

Requirements

• Familiarity with IT procurement, including software licensing and hardware sourcing.
• Strong understanding of IT asset management and lifecycle planning.
• Exceptional organizational and time management skills with the ability to adapt to a fast-paced environment.
• Proficiency in ERP/MRP systems, IT asset management tools, and advanced Excel/Google Sheets functions.
• Excellent communication skills for collaboration with technical and non-technical teams.
• High school diploma or equivalent
• Minimum 1 year of experience in IT procurement, purchasing, or supply chain management.

Nice To Haves

• Bachelor’s degree in IT, Business Administration, or related field preferred.
• Knowledge of IT systems such as ERP platforms, software licensing models, and device procurement processes is highly desirable.

Responsibilities

• Gain approvals for IT-related purchases (software and devices) from the IT Implementation Manager.
• Place POs and obtain suppliers' confirmation, ensuring accuracy in quantity, pricing, SKU details, and delivery timelines.
• Manage license renewals and subscriptions for enterprise software solutions.
• Collaborate with IT and operations teams to review procurement needs, considering device lifecycle management, software utilization, and evolving technology standards.
• Utilize IT asset management tools to forecast procurement needs for hardware and software.
• Monitor and track the progress of all IT-related orders.
• Provide regular updates to IT leadership on delivery schedules, costs, and potential risks.
• Recommend optimizations for IT procurement processes based on industry best practices and internal feedback.
• Assist in developing and updating procurement-related SOPs for the IT department.
• Ensure compliance with corporate IT policies, data security protocols, and vendor management guidelines.
• Maintain detailed procurement records for audits and regulatory compliance.
• Partner with IT Security and Systems teams to ensure compatibility and compliance of purchased software and devices.
• Support cross-functional IT projects involving new hardware or software rollouts.
• Attend regular IT and procurement meetings to align on departmental goals and project timelines.
• Act as the primary point of contact for IT-related procurement inquiries.
• Perform other duties as assigned.

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year
• Career advancement, leadership training, and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED