IT PURCHASER IV

TX-HHSC-DSHS-DFPS•Austin, TX

4d•Onsite

About The Position

Procurement and Contracting Services is looking for a Purchaser IV. Obtains IT goods and services using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines. Performs complex IT purchasing work involving planning, organizing, coordinating, and preparing specifications for IT purchasing commodities and services; preparing procurement documents; and maintaining records of items purchased, received, prepared, and issued. Works under limited supervision with considerable latitude for the use of initiative and independent judgment following HHSC and PCS policies and procedures, and laws governing state purchasing.

Requirements

Knowledge of state and federal laws and regulations governing state purchasing
Knowledge of purchasing and procurement methods and procedures
Knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources
Skill in the use of computer and applicable software
Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
Skill in attention to detail
Skill in providing good customer service
Ability to logically assemble and evaluate information
Ability to maintain a system of required record keeping
Ability to communicate clearly, both verbally and in writing
Ability to schedule, prioritize, monitor and complete multiple assignments timely
Ability to work effectively independently and as part of a team
Ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.
Certified Texas Contract Developer (CTCD) - (formerly Certified Texas Procurement Manager) certification must be obtained within 6 months of hire.
One-year experience in the purchase and procurement of goods and services.

Nice To Haves

Texas state agency experience is generally preferred.

Responsibilities

Develops IT solicitations, bid evaluation instruments and other related documents; identifies provider resources, evaluates information supplies by bidders and negotiates contract specifications; processes requisitions in an automated environment; reviews requisitions for completeness and compliance with applicable requirements prior to processing invitations for bid (IFB), requests for quotes (RFQ) and other solicitations such as Deliverables-Based Information Technology Services (DBITS); processes assigned requisitions; researches vendors for products and services; prepares, reviews, releases and tracks purchase orders (POs) based on requestors’ needs; monitors legal and regulatory requirements pertaining to purchasing; maintains all required documentation supporting transactions; may assist in coordinating requisition assignments to purchasing teams; monitors and documents vendor performance as required. Uses automated procurement systems.
Works with management, requestors, subject matter experts, stakeholders, agency staff, and other purchasing staff to identify, manage and resolve IT purchasing related issues; responds to phone and e-mail inquiries from requestors and other staff regarding the status of requisitions, POs and the delivery of goods or services; supports Historically Underutilized Business (HUB) outreach and participates in procurement related events; provides assistance to requesters in drafting competitive specifications for commodities and services.
Prepares competitive IT solicitations, including IFB, RFQ, DBITS and other types of solicitations; recommends and makes contract awards, and suggests additional content for contracts when appropriate.
Performs other duties as assigned, such as participating or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.
Provides customer service excellence in alignment with the PCS Customer Service Principles. Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement.
Attends work on a regular and predictable schedule in accordance with agency leave policy.