IT Project Manager

State of Washington•Thurston County – Olympia, WA

3d•Hybrid

About The Position

The Office of Financial Management (OFM) is seeking an experienced IT Project Manager to support the One Washington program, a significant IT transformation initiative. This role involves managing projects within an assigned workstream portfolio, applying project management best practices to plan, coordinate, and monitor activities for successful project delivery. The IT Project Manager will oversee project operations, track progress, analyze project information, and collaborate with stakeholders to deliver strategic technology solutions. The One Washington program aims to replace outdated technology with a cloud-based Workday solution for finance, procurement, budget, HR, and payroll processes, with full implementation anticipated by 2030. This is a long-term, fast-paced project.

Requirements

Demonstrated ability to plan, organize, and manage multiple medium- to large-scale projects with increasing levels of complexity from initiation through implementation and closeout.
Developing and managing project scope, schedules, budgets, risks, and deliverables.
Monitoring project performance and reporting project status to stakeholders.
Establishing project controls and performance measures to track progress toward milestones.
Applying project management methodologies, tools, and best practices to achieve project outcomes.
Prioritizing competing work and resources to maximize organizational value.
Demonstrated understanding of information technology projects and the ability to collaborate with technical and business experts throughout the project lifecycle.
Supporting or managing software development projects using Agile or similar iterative methodologies.
Participating in systems planning, design, development, testing, implementation, operational support, or continuous improvement initiatives.
Managing vendor relationships, including developing statements of work, evaluating proposals, monitoring contract performance, and ensuring delivery of agreed-upon outcomes.
Applying knowledge of business operations, financial management, budgeting, and administrative processes to support project success.
Reviewing technical work with subject matter experts to validate assumptions, effort estimates, and project deliverables.
Demonstrated ability to build collaborative relationships and lead cross-functional teams toward successful project outcomes.
Facilitate meetings and discussions that result in shared understanding and positive resolution of complex issues.
Build productive working relationships with diverse stakeholders, customers, vendors, and project team members.
Promote collaboration, teamwork, and accountability across organizational boundaries.
Anticipate customer needs and deliver responsive, customer-focused service.
Influence others through collaboration, credibility, and effective leadership rather than positional authority.
Demonstrated ability to analyze information, evaluate options, and make sound decisions in support of organizational objectives.
Identifying risks and developing practical mitigation strategies.
Applying creativity and flexibility to resolve project challenges.
Evaluating competing priorities and allocating resources to achieve the highest-value outcomes.
Challenging assumptions or proposed approaches respectfully when doing so supports organizational goals.
Providing candid, constructive feedback while maintaining positive working relationships.
Demonstrated ability to use technology and project management tools to support planning, collaboration, reporting, and project execution.
Use project scheduling and planning software to develop and maintain project schedules.
Create reports, presentations, and project documentation using standard business software.
Utilize collaboration and document management platforms to support project teams.
Learn and effectively apply new technologies and software tools as business needs evolve.
The ability to learn and grow: Curious about themselves and others, who take responsibility for knowing their own strengths and weaknesses, and who use their learning to make government programs and processes more efficient and effective to serve all in Washington.
The ability to meet the needs of others: Flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people we work with and serve.

Responsibilities

Lead and manage project information technology for the setup of the Enterprise Resource Planning system.
Provide leadership, consultation, and oversight to the project team members and business partners.
Establish and collaborate on IT plans of action, setting priorities, establishing timelines, and leveraging resources.
Work closely with the One WA IT functional area and internal OFM IT to determine project needs and risks.
Perform complex tasks in the area of expertise, leverage technical expertise to take advantage of new opportunities, solve difficult work problems, and accomplish challenging goals.
Develop IT required project documentation, including plans to manage project integration, scope, schedule, cost, quality, resources, communications, risk, procurement, and technology proofs of concepts.
Manage information technology change, risk, and quality management processes through the project lifecycle.
Communicate key project information (i.e., issues, risks, changes, accomplishments) to internal and external partners.
Collaborate with the One Washington Project Management Office Director, Executive Program Director, and Chief Technology Officer to determine needed project controls.
Ensure an ongoing common understanding of the project's purpose and objectives by all stakeholders.
Communicate and collaborate with contractors and state staff.
Report out on project statuses verbally and in writing.
Develop and implement project management standards, processes, best practices, and templates.
Provide project management services, including status, projection, and budget updates, lead meetings, drive projects/tasks to completion, manage governance, and gateways.
Research existing and new/innovative approaches to IT project management standards, processes, best practices, and templates.
Work with stakeholders in defining project scope, budget, schedules, and deliverables.
Develop and organize project work plans, identifying all tasks necessary to complete project work streams.
Reprioritize and adjust work plans for changing conditions or new information.
Design controls that provide appropriate, right-sized project management methods.
Ensure project controls are consistently used, and the data/information is reasonable based on project knowledge.