IT Project Manager

Stony Brook University • Town of Brookhaven, NY

1d

About The Position

At Stony Brook Medicine, the IT Project Manager is a member of the Stony Brook Medicine IT PMO Team and reports to the Assistant Director, IT Program Management. The role works in a fast-paced, multidisciplinary environment implementing IT solutions across the Stony Brook Medicine Health System. The Project Manager is responsible for assigned projects, including developing project charters, scopes, work plans, work breakdown structures, schedules, test plans, and budgets. Project plans must provide sufficient task-level detail to capture known dependencies and major milestones.

The role manages cross-functional project teams and project resources, ensuring that work adheres to project plans, customer objectives, strategic plans, and IT PMO best practices. The Project Manager oversees change management, project risks, quality assurance, user acceptance, deliverables, and project reporting, while maintaining strong relationships with stakeholders and coordinating with resource managers. Other related duties may be assigned.

Applicants must provide a resume/CV and documentation verifying their degree, if applicable. The position may be designated essential, and employees may be required to remain at or report to work during institutional emergencies. All hospital positions may be subject to changes in pass days and shifts as necessary. The role may require respiratory protection, which may prohibit facial hair. Before starting, the selected candidate must complete a pre-employment physical and receive medical clearance, complete an electronic reference check with at least three professional references, pass a four-panel drug screen, meet regulatory pre-employment screening requirements, and provide copies of any required New York State licenses or certificates.

Requirements

• Bachelor's degree in Health Science, Applied Health Informatics, or a related field, and at least 2 years of experience managing and/or leading IT projects; alternatively, 6 or more years of demonstrated experience managing and/or leading IT projects, preferably in an enterprise healthcare and/or ambulatory practice environment.
• Experience using tools to create and manage project plans, such as MS Project, Smartsheet, or comparable tools.
• Provide verification of degree, such as a diploma or official transcript, when applicable.
• Include a resume/CV with the online application.

Nice To Haves

• Knowledge of project management best practices such as PMBOK.
• Familiarity with IT systems implementation management.
• Familiarity with SDLC, change management, and risk management processes.
• Experience managing project budgets and project teams.
• Background managing projects in a matrix environment.
• Experience with healthcare EHR/EMR (Cerner), medical equipment, ancillary systems, and HL7 interface projects.
• Experience with healthcare infrastructure.
• Experience with health information technologies.
• Master’s degree.
• Certified PMP.
• Experience implementing revenue cycle projects in acute or ambulatory settings.

Responsibilities

• Develop project charters, scope documents, work plans, work breakdown structures, and schedules using a designated project management tool, including task-level detail for dependencies and milestones.
• Manage all assigned projects and multiple projects simultaneously using effective project and time management skills.
• Ensure projects align with customer objectives and strategic plans.
• Manage day-to-day activities of cross-functional project teams and ensure adherence to project plans and IT PMO best practices.
• Initiate change management when requests increase agreed project scope, timeline, or budget; control changes and adjust approved project plans accordingly.
• Produce timely, detailed summaries and high-level reports, and provide accurate status updates that make issues, risks, and project state transparent.
• Identify and mitigate risks and keep issues visible to protect project success.
• Confirm alignment between customer expectations and project goals.
• Create a test plan for each project and ensure appropriate quality assurance and user acceptance before implementation.
• Review and finalize deliverables and monitor quality control.
• Develop and maintain working relationships with IT and Practice Executives, Directors, Managers, Resource Allocation Managers, and other key stakeholders.
• Collaborate with Resource Managers to ensure appropriately skilled resources are available and manage resources assigned to projects.
• Motivate, guide, and lead implementation project teams to achieve organizational goals and satisfy customers.
• Proactively identify project- and staff-related issues.
• Participate in performance appraisals and contribute to project team performance appraisals.
• Develop and track an overall budget for each implementation.
• Perform other related duties as required.

Benefits

• Generous leave.
• Health insurance.
• Participation in the state pension system.
• Some positions may include annual supplemental pay, such as location pay for UUP, CSEA, and PEF full-time positions and shift differentials for evening, night, or other supplemental shifts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level