Project Analyst (Procurement and Communications)

Peckham, Inc.•Lansing, MI

11d•Onsite

About The Position

The IT Project Analyst is responsible for sourcing IT equipment and services by reviewing IT specifications, identifying vendors, and preparing procurement documentation. The analyst performs strategic procurement activities across multiple information technology categories of spend. In addition, the analyst plans, develops, distributes, and measures IT communication programs and activities to Peckham employees and IT stakeholders. Further, the analyst will assist in development and maintenance of project plans, documentation, and timelines.

Requirements

Associate’s degree in IT, Marketing, Communications, or related field or equivalent combination of education and experience
Pass and maintain a successful background check
Passion for employee communications and the overall employee experience.
An ability to write and edit in a variety of styles and formats in a way that is engaging.
Comfort with digital communication channels, including email, websites, presentations, social media, online meetings, and video.
Effectiveness at working in a cross-functional, team-based environment with stakeholders and influencers across different levels and areas of responsibility.
Exceptional organization skills and attention to detail.
A sense of ownership and accountability for their work.

Nice To Haves

Previous work in Information Technology

Responsibilities

Identify qualifying vendors and suppliers
Seek bids and quotes from vendors and suppliers
Obtain purchase approval from requisitioning department
Prepare purchase orders by verifying specifications and price
Obtain purchased items by forwarding orders to vendors or suppliers
Monitor and expedite orders.
Verify receipt of items by comparing items received to items ordered; resolve shipments in error and RMAs with suppliers.
Authorize payment for purchases by updating receiving system/documentation
Keep information accessible by electronically sorting and filing documents
Monitor and forecast upcoming levels of demand
Assign purchased items to appropriate budget category
Work with IT Operations to verify and validate license compliance
Support the IT team in executing communication plans to staff and team members that align to the organization’s mission, strategy, culture, and values
Based on input from IT staff, draft communications, including emails and newsletters for in support of IT activities, initiatives, and events
Communications include project status updates, IT process education, tips and helpful advice, and cyber security information
Track deliverables and schedules for key communication channels
Assist in the development of business plan reports, to include collecting data and developing presentations
Maintain project timeframes, objectives, and communications
Create and manage documentation and reports for projects
Identify the goals and requirements of each project
Verify data and information and analyze it to suit the direction of a project
Track, forecast and report on project progress including metrics and challenges
Collect the necessary information required to start projects
Assist in the consistent delivery of emails, newsletters, and other communication deliverables.
Manage senior executive communications and internal event/meeting planning calendar
Build collaborative relationships with stakeholders across the company to drive positive communications and interactions between stakeholders
Adapt quickly and effectively when priorities shift.
Promote Peckham’s vision, value, culture, and commitment to excellent customer services to all team members, staff, customers, and stakeholders.
Maintain safe and clean work environment
Other duties as assigned