IT Financial Analyst

Georgian College•Ontario, ON

2d•CA$37 - CA$43•Hybrid

About The Position

The IT Financial Analyst provides financial, procurement, and business operations support to the Information Technology department. The role is responsible for managing day to day IT financial processes, producing decision ready financial analysis and reporting, and serving as the primary departmental contact for PeopleSoft Finance transactions. Working directly with internal clients across the College, the position supports IT purchasing, budgeting, forecasting, and software entitlement governance by translating business needs into compliant financial and procurement actions. The role leverages data analytics, reporting tools, and automation/AI enabled tools (e.g., Microsoft Copilot where available) to improve financial insight, accuracy, and timeliness, while ensuring adherence to college financial controls and policies.

Requirements

Successfully completed a three-year postsecondary diploma / degree in a relevant field of study which includes, but is not limited to Business Administration, Finance, Accounting,
Five years experience in IT financial management, budgeting and forecasting, procurement coordination, and working with enterprise financial systems (e.g., PeopleSoft Finance), including transaction processing, reporting, and reconciliation.
Communication (oral and written) and problem-solving skills to resolve scheduling conflicts and provide functional guidance to college partners.
Demonstrated organizational and multitasking skills with the ability to prioritize to meet varying critical deadlines.
Proven mathematical and analytical skills to work with quantitative and numerical data.

Nice To Haves

Experience working with college policies / practices / procedures (including the Academic Collective Agreement) is an asset

Responsibilities

Tracks, monitors, and maintains IT operating and capital budgets, including actual expenditure, commitments, forecasts, and variances.
Prepare regular budget status reports that provide clear insight into the current financial position, identify pressures and risks, and outline possible mitigation options.
Identifies and proactively flags cost pressures, anomalies, or potential financial risks.
Supports annual budget planning and assists with in-year reforecasting efforts in collaboration with the Finance department.
Maintains financial oversight of enterprise software entitlements (licenses/subscriptions), including spend tracking, renewal calendars, and true-up requirements, in collaboration with technical service owners.
Ensures license allocations and access requests are supported by appropriate approvals and are aligned to active users/positions through periodic reconciliation with HR and identity/access data (where available).
Identifies underutilization, duplication, and cost-saving opportunities (e.g., reclaiming unused subscriptions, tier optimization) and coordinates follow-up actions with service owners.
Coordinates IT procurement activities, including the preparation of requisitions, purchase orders, and obtaining necessary approvals.
Works directly with internal clients (non-IT departments and partners) to intake requests, clarify requirements, confirm funding/coding information, and communicate procurement status, timelines, and next steps.
Serves as the primary IT departmental user for PeopleSoft Finance for day-to-day transactions, including creating requisitions, supporting purchase order processing and change requests, tracking receipts/confirmations, and assisting with invoice matching and coding coordination in accordance with Finance and Procurement procedures.
Supports the processing of journal entries, pre-paid expenses, reallocations, and other related financial transactions.
Keeps track of vendor commitments and contractual obligations relevant to IT operations.
Provides financial, procurement, and contract-administration support to IT managers, including interpreting requirements, advising on options, and ensuring documentation is complete and audit-ready.
Builds and maintains effective working relationships with internal clients by providing clear guidance on IT financial and procurement processes, responding to inquiries, and coordinating follow-ups to ensure timely resolution of client requests.
Leads coordination of routine IT financial operating processes across campuses (e.g., monthly close support, forecast updates, renewal planning), promoting consistent practices and timely inputs from participants.
Acts as the central point of contact for IT business operations and financial processes within the department, liaising with Finance, Procurement, and service owners to ensure dependencies, timelines, and approvals are managed effectively.
Maintains auditable tracking tools, reconciliations, and thorough documentation relating to IT finances, procurement, and licensing/entitlements.
Develops and maintains recurring decision-support reporting (e.g., monthly dashboards, variance narratives, forecast assumptions, and key cost drivers) for IT leadership, ensuring information is clear and usable for non-financial audiences.
Extracts, validates, and reconciles financial data from PeopleSoft Finance (and related sources) to support monthly reporting, variance analysis, forecast updates, and ad hoc management requests.
Supports adherence to internal financial controls by maintaining clear audit trails (e.g., approvals, receiving/confirmation, invoices) and reinforcing segregation of duties across request, approval, and payment steps.
Uses analytical tools (e.g., advanced Excel functions, reporting dashboards, and AI-enabled tools such as Microsoft Copilot where available) to analyze budget and expenditure data, identify trends and anomalies, and produce clear, decision-ready insights, in accordance with college data governance, privacy, and security requirements.
Supports audit processes and leads continuous improvement of IT financial, procurement, and licensing procedures (e.g., standard templates, documented workflows, and cycle-time improvements) in partnership with Finance and internal partners.