IT Finance and Procurement Coordinator

Union College Career Center in Becker Hall • Schenectady, NY

1d • $32 - $34 • Hybrid

About The Position

The IT Finance and Procurement Coordinator is responsible for managing the full lifecycle of information technology assets and procurement activities, ensuring accurate tracking, fiscal responsibility, and compliance with institutional policies. This position oversees college-wide IT asset inventory, purchasing, and vendor coordination. Serving as the primary owner of IT procurement processes, the role provides guidance to faculty and staff on technology purchasing, manages vendor relationships and contracts, and maintains asset and purchasing records within TeamDynamix (TDX).

Requirements

• Bachelor’s degree in a related field, or an Associate’s degree combined with significant relevant professional experience in IT asset management, procurement, or technology operations.
• Proven experience managing IT hardware and software assets across the full lifecycle, including discovery, procurement, deployment, maintenance, and decommissioning.
• Demonstrated ability to manage vendor relationships, including pricing negotiations, order coordination, issue resolution, and ongoing communication.
• Experience maintaining procurement documentation, including purchase records, warranties, contracts, and renewal schedules, with strong attention to accuracy and audit readiness.
• Demonstrated ability to interpret and apply institutional purchasing policies, budgetary guidelines, and compliance requirements.
• Proficiency with spreadsheet tools (e.g. Google Sheets, Excel) and familiarity with IT service management (ITSM) or asset management systems.
• Proven ability to contribute positively to a collaborative, team-oriented work environment that supports institutional priorities and service excellence.
• Strong organizational, analytical, and documentation skills, with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills, with the ability to collaborate effectively with IT staff, vendors, and non-technical campus stakeholders.
• Ability to support, contribute to, and strengthen a diverse, inclusive, and collaborative campus community.

Nice To Haves

• TeamDynamix knowledge is a plus.

Responsibilities

• Serves as the primary purchasing agent, managing quotes, purchasing, renewals, and coordination with vendors.
• Coordinates and fosters relationships with established vendors, fostering open communication and mutual accountability.
• Provides purchasing guidance to faculty and staff, helping ensure technology selections align with institutional standards, compatibility requirements, and budgetary guidelines.
• Handles ordering, tracking, and fulfillment of IT purchases and ensures timely and accurate processing of procurement activities.
• Maintains an accurate, up-to-date database for tracking all IT hardware and software assets across the campus.
• Handles, in collaboration with Client Services, the complete lifecycle of IT assets, including discovery, deployment, maintenance and compliant decommissioning/recycling.
• Coordinates software license management, ensuring adherence to vendor requirements and cost-effective subscription renewals.
• Oversees the receiving and check-in of vendor deliveries to ensure accuracy and proper documentation.
• Collaborates with the CIO on annual budget development, multi-year financial planning and strategic forecasting.
• Monitors budget performance against actual spending, analyzing variances and providing regular reports to the CIO and ITS management team.
• In partnership with the CIO, organize office operations and procedures.
• Provide event support for ITS activities, including ordering food and any necessary supporting equipment.
• Maintain inventory of office supplies.

Benefits

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree