IT Contracts Manager - Hybrid
About The Position
The IT Contracts Manager reviews and processes government purchases to ensure they comply with departmental, state, and federal guidelines and are supported by appropriate documentation. The role checks purchases against available budgets, prepares service contracts, and reviews purchase orders for accuracy and justification. It also develops product specifications for competitive bids and researches vendors, products, and pricing to help allocate state resources effectively. The position handles purchasing transactions and records, including requisitions, purchase orders, invoices, vouchers, and pCard reconciliations. It maintains accurate electronic records and inventories, monitors contract terms and expiration dates, and follows up on payments and delayed shipments. The manager communicates with vendors and staff to resolve ordering errors, discrepancies, disputes, and grievances. The role is a seven-month contract based in Nashville, Tennessee, with a hybrid location preference.
Requirements
- At least five years of government purchasing experience; government agency procurement experience is preferred.
- Proficiency with requisitions, purchase orders, vouchers, and government pCard procedures, including proper coding and classification.
- Strong communication skills and attention to detail.
- Ability to maintain accurate electronic records.
- Ability to identify discrepancies, follow established procedures, and understand purchasing workflows.
- Comfort working in an ERP system and high proficiency in Excel.
- Experience with high-volume data entry, transaction processing, record maintenance, purchase order issuance, invoice processing (accounts payable), and monthly credit card reconciliation.
- Ability to work independently, research ambiguous or incomplete information, exercise sound judgment, ask relevant questions, and keep processes moving without excessive supervision.
Nice To Haves
- Familiarity with NASPO or cooperative agreements.
Responsibilities
- Analyze purchases for compliance with departmental, state, and federal guidelines and document purchase justifications.
- Ensure purchases are aligned with budget availability.
- Write product specifications for competitive bidding of supplies, equipment, and services.
- Research vendors, products, specifications, and prices; compare products to support effective allocation of state resources.
- Identify ordering errors and determine appropriate resolutions.
- Communicate with vendors and staff to resolve discrepancies, disputes, and grievances.
- Prepare service contracts and screen purchase orders for accuracy and proper justification.
- Receive supplies and monitor invoices and payments to ensure vendors are paid.
- Follow up with suppliers on late shipments and determine their causes.
- Prepare letters to vendors, purchase orders, service contracts, and other operating records and reports.
- Maintain accurate inventories of supplies and equipment and tag state property as needed.
- Monitor contract periods, updates, and expirations to ensure correct procedures are followed.
- Process requisitions, purchase orders, vouchers, invoices, and government pCard transactions, including monthly credit card reconciliation.
- Maintain accurate electronic records and process high volumes of data and transactions.
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What This Job Offers
Education Level
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