IT Business Analyst (Procurement & Finance Support) - Hybrid Mechanicsville, VA

Novalink Solutions LLC•Richmond, VA

1d•Hybrid

About The Position

This position serves as a key liaison between procurement, finance, and operational teams to ensure the timely processing of invoices, accounts payable transactions, and IT procurement activities in compliance with Commonwealth of Virginia, agency, and VITA requirements. The candidate will be responsible for reviewing and processing invoices, reconciling vendor accounts, monitoring expenditures, tracking payment activity, and supporting budget management efforts. This includes receiving and processing payments within the prompt pay guidelines as well as tracking and producing analytic reports for measuring the various areas of productivity. This candidate will perform administrative duties to support the division as well as VDOT offices around the state to include processing invoices, responding to procurement inquiries and reconciling vendor issues. This position will work closely with the finance section to bridge the gap for tracking payments in process in order to tie them to the division’s expenditures and overall budget. The successful candidate will possess knowledge of procurement and accounting principles, strong analytical and organizational skills, and the ability to manage multiple priorities while ensuring compliance with prompt payment requirements, fiscal policies, and procurement regulations. This role requires close collaboration with agency stakeholders, vendors, and finance/procurement staff to support the acquisition and payment of IT goods and services.

Requirements

Experience reviewing, reconciling, and processing invoices and vouchers while ensuring compliance with prompt payment requirements (5 Years)
Experience managing goods and services procurements in a large, multi-dimensional business environment (5 Years)
Extensive experience in the use of computers and software (Microsoft 365) applications, including Excel pivot tables and complex spreadsheets (5 Years)
Customer service to broad audiences; professionals, vendors, team members and executive staff (5 Years)
General knowledge of accounting practices and financial management (5 Years)
One day in office and must be able to provide transportation to attend mandatory trainings on site when required (1 Days)

Nice To Haves

Knowledge of procurement processes, vendor management, and applicable state and agency procurement regulations (3 Years)
Commonwealth of VA Procurement knowledge and applied experience (5 Years)
Use of eVA ordering system (1 Years)
Experience with the Cardinal financial system (1 Years)

Responsibilities

Reviewing and processing invoices
Reconciling vendor accounts
Monitoring expenditures
Tracking payment activity
Supporting budget management efforts
Receiving and processing payments within the prompt pay guidelines
Tracking and producing analytic reports for measuring the various areas of productivity
Performing administrative duties to support the division and VDOT offices
Responding to procurement inquiries
Reconciling vendor issues
Bridging the gap for tracking payments in process to tie them to the division’s expenditures and overall budget
Supporting the acquisition and payment of IT goods and services