IT Administrative Coordinator

City of Greeley•Greeley, CO

23h•$55,272 - $80,145•Onsite

About The Position

The IT Administrative Coordinator, under general direction, performs advanced administrative, operational, and coordination duties in support of the Information Technology Department. This position manages complex administrative processes, coordinates departmental activities, supports budget and procurement functions, maintains records and documentation, and serves as a key liaison among IT leadership, staff, vendors, and internal City departments. The IT Administrative Coordinator exercises sound judgment, maintains confidentiality, and helps ensure efficient departmental operations consistent with City of Greeley standards.

Requirements

Associate degree in a related field and progressively responsible administrative or coordinator-level experience.
Three (3) years of increasingly responsible administrative support, office coordination, executive support, departmental coordination, or related experience.
Possession of a valid driver's license.
Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
Knowledge of advanced administrative practices, office management methods, records management, and business correspondence.
Knowledge of municipal administrative processes, budgeting, procurement, and contract support practices.
Knowledge of standard office software and business systems, including word processing, spreadsheets, presentation software, email, calendaring, and document management tools.
Ability to organize, prioritize, and coordinate multiple assignments with competing deadlines and changing priorities.
Ability to prepare clear, accurate, and professional correspondence, reports, records, and supporting documentation.
Ability to interpret and apply policies, procedures, and administrative guidelines.
Ability to establish and maintain effective working relationships with elected officials, City leadership, employees, vendors, and the public.
Ability to maintain confidentiality and exercise sound independent judgment.
Strong customer service, communication, and interpersonal skills.
Strong attention to detail, problem-solving ability, and process orientation.

Nice To Haves

Bachelor's degree in business administration, public administration, information systems, office administration, or a related field.
Experience supporting budget, purchasing, contracts, or records functions.
Experience in a local government, public-sector, or technology environment.

Responsibilities

Coordinates and administers a wide range of departmental administrative functions, projects, schedules, and communications for the Information Technology Department.
Prepares, reviews, tracks, and maintains correspondence, reports, contracts, records, invoices, purchase requests, budget documents, meeting materials, and other departmental documentation.
Supports budget development and administration activities, including expenditure tracking, invoice reconciliation, purchasing coordination, and maintenance of financial and procurement records.
Coordinates vendor communications, service documentation, renewals, quotes, contracts, and related administrative processes in accordance with City policies and procedures.
Maintains official department files, retention practices, inventories, and other records to support compliance, audit readiness, and operational continuity.
Schedules meetings, prepares agendas, compiles presentation or briefing materials, records action items, and follows up on assignments or deliverables as needed.
Serves as an administrative point of contact for internal departments and external partners regarding departmental processes, documentation, and routine information requests.
Assists with coordination of onboarding, offboarding, training logistics, and other personnel-related administrative tasks in collaboration with Human Resources, Finance, and department leadership.
Monitors and improves administrative workflows, identifies process improvement opportunities, and implements standard procedures to increase efficiency and consistency.
Supports the preparation of reports, metrics, summaries, and presentations for leadership, operational planning, budget review, and Citywide coordination.
Exercises discretion in handling sensitive, confidential, and proprietary information.
Performs other duties as assigned consistent with the scope and level of the position.