IP Specialist

Polsinelli•Houston, TX

8h•Onsite

About The Position

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. We have the perfect role for an engaging professional like you! Polsinelli is hiring and has an opening for an IP Specialist in the Houston office.

Requirements

5+ years of related experience
Knowledge of specific Intellectual Property rules and procedures, as well as keeping abreast of department guidelines
Exceptional verbal and written skills, as well as administrative and management skills
Exceptional typing skills; ability to draft and/or edit documents accurately and quickly
Critical thinker who works efficiently, using available technology and strives to simply tasks and enhance efficiency.
Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
Proficient in IP Docketing System, InTapp, Chrome River, iManage, Adobe, and Microsoft programs Word, Excel, and Outlook
Annually complete eight (8) hours of continued technical education through the firm’s training department, including, but not limited to, IP Department-specific training

Responsibilities

Responsible for billing 750 hours/year
Maintain secondary docket and case and file management, including uploading email communications and documents to docketing and DMS systems, as well as maintaining and updating files and client portals and attending any status meetings
Effectively set priorities, meet deadlines and manage multiple projects, including preparation and maintenance of internal docket reports, charts, and to-do lists
Create, edit, format, and proofread documents, memoranda, correspondence, spreadsheets, and presentations with the highest level of accuracy and attention to detail
Prepare and circulate reporting letters to client(s) and/or outside counsel or vendors
Coordination of client estimates and accruals, as well as invoicing process
Maintain and update files, including file openings and conflict checks in InTapp
May assist with drafting engagement letters
May assist with intake activities
Responsible for scheduling and coordinating travel arrangements (Attorney travel)
Responsible for overseeing invoice payments/expenses/reimbursements
Coordinate tracking of CLE for assigned attorneys
Manage docket and patent prosecution practice for assigned client portfolios
Assist with coordination of invention harvesting meetings and patent prosecution tasks with client and team
Prepare and circulate reporting letters to client(s) and/or outside counsel or vendors for notices issued by the USPTO and other patent offices
Draft patent prosecution templates, such as formalities, and electronically file with USPTO
Compile, upload, and electronically file US patent applications with USPTO
Review filed and issued patent communications to identify any errors or required corrections
Review issued patents for errors, determine expiration date of patent, and prepare certificate of correction, if necessary
Review, prepare, monitor and update IDS charts and/or client portfolio spreadsheets as needed
Manage docket and trademark prosecution practice for assigned client portfolios
Assist with coordination of trademark searches, maintenance reminders, and trademark prosecution tasks with client and team
Prepare and circulate reporting letters to client(s) and/or outside counsel or vendors for notices issued by the USPTO, WIPO, TTAB, Foreign Trademark Offices, and Copyright Office
Draft trademark maintenance reminders
Coordinate project files, including drafting internal and external communications related to ongoing litigation tasks
Draft and transmit legal documents, memoranda, and correspondence to clients, witnesses, and court officials by electronic filing, fax, email, mail, and/or messenger
Assist in setting up review databases and archiving data as needed
Analyze and generate reports from data, ensuring accurate and efficient data handling
Draft basic search queries and collaborate with attorneys to identify relevant documents
Conduct thorough Quality Checks (QC) on document productions to ensure accuracy
Assist with calculating and managing litigation timelines
Potential travel for assistance at depositions, mediations, and trials
Other duties as assigned