Senior IP Docket Specialist

Husch Blackwell • Milwaukee, WI

1d • $45,000 - $142,000 • Remote

About The Position

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. The firm is committed to attracting and retaining professionals who value each other and the service they provide by embracing Teamwork, Collaboration, Client Service, and Innovation. This position may be filled remotely, or in any of our locations. The Senior Intellectual Property (“IP”) Docket Specialist is responsible for monitoring assigned shared mailboxes and related docket requests and docketing same in a timely manner according to firm guidelines and procedures utilizing the firm’s IP Business docketing software. The Senior IP Docket Specialist reports to the Senior IP Docket Manager and will assist the Senior IP Docket Manager as needed and directed in additional projects within the Centralized IP Docket Team.

Requirements

• 2‐year degree or Paralegal Certificate required; 4‐year degree preferred in related field
• 10+ years IP docketing experience with specific proficiency using IP docketing software such as PattsyWave, Foundation IP, or CPi
• Advanced knowledge of US and foreign patent and trademark prosecution procedures, including statutory and filing deadlines as well as all facets of IP business workflows
• Working knowledge of the Maintenance Fee-Annuity-Renewal processes for patent and trademark modules
• Proficiency in Microsoft Office, Adobe, DMS systems such as NetDocs; ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel
• Excellent attention to detail, analytical abilities, research and resourcefulness
• Ability to adapt to change and balance competing demands in a fast-paced environment
• Keep current with USPTO, PCT, Madrid Protocol and Foreign IP rules and practices

Responsibilities

• Oversee and ensure accurate entry and date calculation for docket entries
• Assist Senior IP Docketing Manager with training members of the Central Docketing team
• Review and accurately comprehend documents submitted to ensure all deadlines are identified and docketed
• Review USPTO and foreign filings and double-check accuracy via the foreign and domestic agency websites as necessary
• De-docket completed deadlines
• Verify accuracy of docketed items and de-docketed items and resolve any discrepancies
• Ensure accuracy of and update timekeepers assigned to matters
• Create, review, schedule and distribute accurate advanced docket reports for patent and trademark cases
• Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates, foreign and domestic agency rules and regulations
• Collaborate with Docketing, Risk, IP PSC and other firm leadership to continually improve the firm’s docketing best practices, policies, and processes
• Process abandoned and transferred matters and assist with onboarding of incoming portfolios
• Oversee quality assurance review for patent and trademark filings by noting and referring any errors or omissions observed during the normal course of docketing duties
• Open new matters and input records into IP Docketing system, PattsyWave, for both foreign and domestic patent, trademark, and copyright cases
• Review all correspondence pertaining to IP prosecution and enter all due dates contained in incoming correspondence, including faxes and emails, into the docketing system
• Assist with special projects
• Remain current with developments, procedures and regulations in US and foreign filing entities
• Other duties as assigned.

Benefits

• medical and dental coverage
• life insurance
• short-term and long-term disability insurance
• pre-tax flexible spending account for certain medical and dependent care expenses
• an employee assistance program
• Paid Time Off
• paid holidays
• participation in a retirement plan program after meeting eligibility requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree